NOTICE
Marion County Schools is requesting proposals from qualified vendors to provide a wearable push-button panic alarm system for use by school staff. The system must support real-time emergency notification to school administrators and/or law enforcement and be designed to enhance on-campus safety and response efficiency. Additionally, the system must be capable of providing visitor management with real-time mapping of visitor’s locations while on campus.
The purpose of this project is to implement a reliable, discreet, and easy-to-use wearable panic alarm system solution across 21 schools with the district. The primary objectives include:
– Immediate notification of emergency situations (e.g., threats, intruders, altercations, medical emergencies)
– Real-time location tracing of activated alarms
– Visitor identification badges
– Seamless integration with existing security and communications infrastructure, where applicable.
– Minimal disruption to classroom operations and daily staff use
Vendors must propose a solution that meets or exceeds the following functional and technical specifications:
A. Device Requirements
a. Compact, lightweight, and wearable (e.g., wristband, lanyard, clip-on)
b. Single-button or discreet multi-button activation
c. Durable and water-resistant design suitable for daily use
d. Rechargeable battery with at least 24-48 hours of life per charge.
B. Alert Functionality
a. Instant alert transmission to designated personnel
b. Ability to transmit the user’s real-time location within the school premises
c. Option to escalate alerts to local emergency services (911) if necessary
d. Silent activation option to avoid alerting intruders
C. System Integration and Management
a. Cloud-based or on-premises dashboard for system monitoring
b. User-friendly interface for assigning devices to staff and managing users
c. Secure communication protocols (end-to-end encryption preferred)
D. Training and Support
a. Initial training for school staff on proper device use.
b. Ongoing technical support and system maintenance.
Interested Vendors must submit the following:
1. Detailed description of the proposed system and devices.
2. Implementation plan and timeline.
3. Training and support plan.
4. List of similar deployments, especially in K-12 or education settings.
5. Pricing breakdown (device unit cost, licensing fees, support/maintenance, installation).
6. Warranty and service-level agreement (SLA) terms.
7. References from at least three similar clients.
8. Targeted Implementation completion date
Marion County Schools will be receiving questions regarding bid submissions until 4:00PM on Tuesday, July 1, 2025, and bids can be received sealed at the Marion County Board of Education Central Office, 1516 Mary Lou Retton Drive, Fairmont, WV, 26554 until 4:00PM on Monday, July 7, 2025. Bid questions can be submitted to Casey Spagnuolo, Purchasing Coordinator, at [email protected] or 304-367-2100 ext. 125.
Marion County Schools reserves the right to reject any and/or all proposals, to reject or accept any and/or all items in a proposal, and to award the contract in whole or in part as deemed to be in the best interest of Marion County Schools.
ID: 869947