Legal Notices

BOONE COUNTY SCHOOLS – REQUEST FOR PROPOSALS (RFP) Online Employee Time & Attendance Platform Boone County Schools (BCS) is soliciting sealed proposals from qualified vendors to provide an online platform for tracking employee check-ins and check-outs. The system must be easy to use, integrate with the WVEIS Finance platform, assist with payroll processing and leave balance management, and interface seamlessly with existing Boone County Schools technology systems. Boone County Schools seeks to implement an updated time and attendance solution that improves accuracy, efficiency, and data integrity for all employee groups. The selected solution must: Support real-time timekeeping Automate data flow to payroll through WVEIS Finance Provide reliable leave management Reduce manual reconciliation and errors Improve user experience for employees and supervisors Ensure compliance with state and local financial reporting requirements Be web-based, mobile, or kiosk clock in/out Have the ability to manage multiple work schedules and locations Calculate overtime, holiday, and special rule support Direct integration with WVEIS Finance Automated export/import functionality for payroll processing Mapping for pay codes, positions, and required financial fields Error detection and resolution features Standard and customizable reports Export to common formats (CSV, Excel, PDF) Clear audit logs Vendor Qualifications Proposing vendors must demonstrate: Relevant experience implementing time and attendance systems for K-12 schools or public sector clients Experience integrating with WVEIS Finance (preferred) Adequate financial stability Strong references from comparable clients (minimum of three) Required Forms & Certifications (Mandatory) All proposals must include the following completed documents: 1. Vendor Registration Memorandum 2. IRS Form W-9 3. Boone County Schools Purchasing Affidavit 4. Boone County Schools No Debt Affidavit 5. Addendum to Vendor’s Standard Contractual Forms 6. Valid West Virginia Business License Failure to include these items may result in the proposal being deemed non-responsive. BCS reserves the right to request additional information, negotiate with vendors, or reject any or all proposals. Submission Instructions All proposals must be submitted as hard-copy, sealed bids and delivered to: Boone County Schools Attn: Steve Gaines RFP – Online Employee Time & Attendance Platform 69 Ave B Madison, WV 25130 Requirements: Must arrive no later than 4:00 p.m. EST on December 12, 2025 Packages must be clearly labeled: “SEALED BID – ONLINE EMPLOYEE TIME & ATTENDANCE PLATFORM – DO NOT OPEN” Faxed or emailed submissions will not be accepted. Late bids will be returned unopened. Questions Questions regarding this RFP must be submitted in writing to: Steve Gaines, Assistant Superintendent Boone County Schools Email: steve.gaines @kl2.wv.us Questions and BCS responses may be shared with all prospective vendors. Reservation of Rights Boone County Schools reserves the right to: Reject any or all proposals Waive minor technicalities or irregularities Accept the proposal deemed most advantageous to the district Negotiate with the highest-ranked vendor Cancel or amend the RFP as needed LH-382013 12-03,10;2025