Legal Notices

REQUEST FOR PROPOSALS The Mingo County Redevelopment Authority (MCRA) is soliciting proposals from a qualified contractor to design, fabricate, deliver, install, and maintain a rooftop or ground mounted utility-interactive solar photovoltaic system. Please note that the full Request for Proposals (RFP) can be obtained at www.developmingo.com or by contacting Leasha Johnson at [email protected]. Statement of Work Design Build for a Roof Mounted or Ground Mounted Utility-Interactive Photovoltaic System 1. PROJECT INFORMATION 1.1. Project: Roof Mounted or Ground Mounted Grid Tied PV System for Blue Acre Aquaponics (BAA) 1.2. Location: 15 Lower Burning Creek, Kermit WV 25674 1.3. Site map: See Appendix A in the full RFP at www.developmingo.com. 1.4. Proposal questions: All questions shall be submitted in writing to MCRA, attention Leasha Johnson, by email at ljohnson@ developmingo.com, no later than December 16, 2020. 1.5. Proposal submission: All proposals shall be submitted no later than Wednesday, December 23, 2020, by 4:00pm. Hard copy proposals shall be submitted to MCRA, attention Leasha Johnson, Post Office Box 298, Williamson, WV 25661. Digital copies shall be submitted to Leasha Johnson at [email protected]. 1.6. Project award: Project award will be announced by January 13, 2021. 1.7. Utility records: All utility records and project usage will be provided to contractor upon request. 1.8. Site Visits: Contractors are encouraged to conduct a site visit. Coordinate and schedule any site visit with BAA manager, Jack Smith either by email at jack@ blueacreaquaponics.org or by phone at (606) 626-9092. 2. BACKGROUND 2.1. Background: The MCRA has built a state-of-the-art aquaponics facility on an abandoned mine land (AML) site in Kermit, West Virginia. MCRA has partnered with Sprouting Farms (SF) to perform the operational functions of the aquaponics facility. SF and MCRA are partnering to develop and operate an Aquaponics Production and Training center. This project is funded by the WVDEP and US OSM Abandoned Mine Land Pilot Program and has been in operation since the spring of 2020. Aquaponics is a system in which the waste produced by farmed fish supplies nutrients for plants grown hydroponically, which in turn purify the water. Our greenhouse will produce over 150,000 heads of fresh lettuce and over 20,000 pounds of fresh tilapia each year. Our aim is to operate the facility sustainability by installing a solar array to support project power needs. MCRA is requesting proposals from selected solar installers to bid on the design, development, and installation of a solar system for the aquaponics facility. 2.2. Objective. Contractor shall provide a total “turnkey” project including all necessary equipment, materials, design, manufacturing and installation services for the installation of a utility-interactive photovoltaic system that shall produce minimum power kWh AC (based on the design) per year at the point of interconnection. Larger capacity systems that produce more than the minimum are an alternative and will be evaluated. The contractor should prepare system summary detailing each location, applicable equipment/size, predicted system energy production (kWh). In relation to any building mounted system, the contractor shall evaluate roof and alternative site conditions. This project shall meet all requirements of this Statement of Work and other specifications included that apply. 2.3. Scope. The contractor shall perform all professional services as necessary to provide MCRA with a complete design package including the requirements outlined in this Statement of Work. The contractor shall install the project such that it is operational and compliant with all applicable standards, building codes, UTILITY interconnection requirements, and STATE requirements. The contractor shall include specifications, calculations and drawings in the design package, and turn it over to MCRA. After approval by MCRA of the final design package, the contractor shall provide all necessary construction to successfully complete the photovoltaic system installation. The awarded contractor shall apply for and manage the rebate funding under a utility and with renewable energy certificates (RECs) paperwork. 2.4. Design Guidelines. It is anticipated, although not required, that the solar array will be installed using a ground mount system located on a bench behind and above the facility (see the site map). Not all locations need to be utilized. It is the responsibility of the contractor to assess site topography and geotechnical attributes (geotechnical assessment can be provided upon request) to estimate costs related to project installation. See complete design guidelines in the full RFP at www.developmingo.com. 2.5. Performance Criteria. The following performance criteria shall be met for all arrays: 2.5.1. Power provided shall be either 208V, 480V or 13.8 kV three phase compatible with the onsite distribution system. See drawings for options for connection voltage and location, as well as remaining performance criteria in the full RFP at www.developmingo.com. Production Metering. The project shall have at least one production meter at POI. 2.6. Roles and Responsibilities. Contractor. The contractor is required to provide design concepts, construction documents and engineering calculations that are signed and sealed by a licensed architect or engineer, submittals for materials and products, quality control plan, operation and maintenance during first year, and optional service plan after the first year. For complete list of roles and responsibilities, see the full RFP at www.developmingo.com. For details regarding concept drawings and specifications submissions, design services, design submissions, utility interconnection agreement, quality control plan, solar electric module array, qualifications for incentives, shop drawings/product data, inspections and test, project closeout, and operations and maintenance, please see the full RFP at www.developmingo.com. 3. Selection Process MCRA shall evaluate each proposal based on the Proposal and Evaluation Criteria outlined in the full RFP. Proposals will be ranked based on the evaluation criteria, which will determine the final award recipient. Respondents who do not meet the Requirements listed in the Respondent Qualifications section are not eligible for the final award. Respondents will also be vetted by the WV Department of Environmental Protection’s division of Abandoned Mine Lands (AML), and final selection is subject to the final approval and documentation by the AML. Depending on the number and quality of the proposals received, MCRA plans to interview a shortlist of selected Respondent teams. Shortlisted Respondents will be asked to present their proposal to MCRA in person. 4. Proposal Requirements Please create project proposals in 81/2″ x 11″ document size using a minimum 10-point font size, and submit according to the instructions in section 1.5. Hard copies are required in duplicate, and digital submissions shall be submitted as one PDF file, or, if multiple files are required, one ZIP file containing the proposal folder and files. Cover Letter: The cover letter shall discuss the highlights, key features and distinguishing points of the proposal. As part of this discussion, please describe specifically why Respondent wants to work with MCRA and why the proposal should be considered superior. The cover letter must be prepared and signed by a manager having the authority to make offers and enter into financial agreements on behalf of the Respondent or Respondent team, as the case may be. Cost Proposal: Respondents should present pricing and include pricing options The price is to apply to all work described in the Request for Proposal and as required to achieve an interconnected and operational solar system. Please do not submit a proposal without first obtaining the full RFP by visiting the MCRA’s website at www.developmingo.com or by contacted Leasha Johnson at ljohnson@ developmingo.com. LC-101929 11-25/12-02;2020