ADVERTISEMENT FOR BIDS
THE CORPORATION OF HARPERS FERRY JEFFERSON COUNTY, WEST VIRGINIA
CONTRACT NO. 3 – PHASE II: WATER METER REPLACEMENT PROJECT ADVERTISEMENT FOR BIDS
Sealed Bids for the construction of the Distribution System Improvement Project will be received by The Corporation of Harpers Ferry, at the office of the Town of Harpers Ferry, P.O. Box 217, Harpers Ferry, WV 25425 (Attention: Deb Kelly), until 2:00 PM local time on October 1, 2025 at which time the Bids received will be “publicly” opened and read. The Project consists of the replacement of approximately 900 residential water meters, meter reading equipment and software and all required appurtenances.
Bids will be received for a single prime Contract. Bids shall be on a unit price basis, with additive alternate bid items as indicated in the Bid Form. Bids shall remain subject to acceptance for 90 days after Bid opening.
The Issuing Office for the Bidding Documents is: Gwin, Dobson & Foreman (GD&F), Inc., Engineers, 3121 Fairway Drive, Altoona, PA 16602, Contact Person: Leo J. Drass, P.E., Email: [email protected]. Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through Fridays between the hours of 8:00 AM and 5:00 PM, and may obtain copies of the Bidding Documents from the Issuing Office as described below.
A Pre-Bid meeting will be held on September 10, 2025 at 10:00 AM at the office of the Town of Harpers Ferry, 1000 West Washington Street, Harpers Ferry, WV 25425.
Printed copies of the Bidding Documents including plans and specifications may be obtained from the Issuing Office, during the hours indicated above, upon payment of a non-refundable deposit of One Hundred Dollars and No Cents ($100.00) for each set. This deposit will also include all Bidding Documents being distributed to bidders in electronic format via the GD&F File Share Site. Checks for Bidding Documents shall be payable to “Gwin, Dobson & Foreman, Inc., Engineers”. Payment is also accepted using VISA or MasterCard. Contract documents may also be obtained electronically at no charge. For Bidding Documents please contact GD&F by phone: 814-943-5214, fax: 814-943-8494 or email: [email protected]. Upon request and receipt of the document deposit indicated above plus a non-refundable shipping charge, the Issuing Office will transmit the Bidding Documents via delivery service. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office. Bidding Documents including plans, specifications and addenda must be obtained directly from the Issuing Office by the bidder for a bid to be considered. Bids must be submitted on the forms provided within these specifications.
Each Bid must include a certified check, bank check or Bid Bond naming the Owner as obligee in the amount of five percent (5%) of the total Bid amount as security for proper execution of the Agreement and submitting other documents required by the Bidding Documents. The Successful Bidder will be required to execute the Agreement and to furnish performance and payment Bonds, each in the amount of one hundred percent (100%) of the Contract Price, all in the respective forms provided in the Bidding Documents. The successful Bidder must furnish evidence of insurance coverage as required by the Bidding Documents.
All Bonds must be executed by sureties named in the current list, “Companies Holding Certificates of Authority as Acceptable Sureties in Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 by the Audit Staff, Bureau of Government Financial Operations, U.S. Treasury Department and shall be acceptable to the Corporation of Harpers Ferry and the State of West Virginia. The surety executing Bonds must be licensed in West Virginia to transact surety insurance, and to be authorized to transact business in the State of West Virginia.
A two-envelope system will be used. Envelope No. 1 must have the following information presented on the front:
NAME AND ADDRESS OF BIDDER
THE CORPORATION OF HARPERS FERRY ATTN: DEB KELLY
P.O. BOX 217
HARPERS FERRY, WV 25425
BID FOR: CONTRACT NO. 3 – PHASE II:
WATER METER REPLACEMENT PROJECT
Envelope No. 2 must be labeled “Bid Proposal,” and shall be placed inside of Envelope No. 1.
Envelope No. 1 will be opened first and the Bid Opening Requirements items checked for compliance as outlined in the Bid Opening Checklist included on Page 1 of the Bid Form. If such documents contain proper documentation, Envelope No. 2 “Bid Proposal”, will then be opened and will be publicly read aloud. If the documents required to be contained in Envelope No. 1 do not contain proper documentation, Envelope No. 2 “Bid Proposal” will not be opened and the Bid will be considered non- responsive and will be returned to the Bidder.
Contractor site visits should be arranged through Steve Paradis, Harpers Ferry Water Works, via email [email protected].
DBE REQUIREMENTS
Each Bidder must fully comply with the Disadvantaged Business Enterprises and Affirmative Action Requirements, as identified in the Contract Documents.
The Bidder agrees to make “positive efforts” to subcontract a portion of the total value of the contract to Disadvantaged Business Enterprises. This shall be done in compliance with the six (6) affirmative steps as outlined in 40 CFR 33.240. Failure to demonstrate positive efforts to do so may lead to rejection of bids. For this program, the term “subcontract” includes all construction, modification and service work contracted for by the Bidder in the execution of the work under this contract.
This agreement is for services related to a project that is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub.
L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, April 18,2022.
END OF ADVERTISEMENT FOR BIDS
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