NOTICE OF REQUEST FOR
ARCHITECTURAL/
ENGINEERING PROPOSAL
The City of Oak Hill (City), Fayette County, West Virginia is in the process of selecting a consultant to evaluate the construction of an addition on the East side of the Oak Hill Fire Department. The primary use of the addition will include adding an additional apparatus bay for storage of vehicles, UTVs, Trailers, etc. The project may also include a Laundry Room, Fitness/PT area and a Training area.
Professional services will include but are not limited to (1) preparation of a preliminary engineering report (2) preparation of specifications and design for all components of the project (3) securing all necessary permits associated with the project (4) preparation of bidding and contracting documents (5) participation in the evaluation of bids received and (6) monitoring and observation of construction activities as required to ensure compliance with plans and specifications. Contracts are to be awarded on a Fixed Fee basis. The selected architect/engineer shall be retained throughout all stages of the project. All consultants interested in being considered for this project must submit a proposal detailing qualifications, technical expertise, management and staffing capabilities, and related prior experience.
Procurement of professional engineering services shall be in accordance with WV Code Chapter 5G-1-3 and 24 CFR 85.35 and 85.36. The object of the competitive process is to select the firm who will provide the highest quality of service at a realistic fee. Accordingly, technical qualifications and experience will be weighed heavily. The City of Oak Hill shall evaluate the statements of qualifications and performance data and other materials submitted by interested firms and select a minimum of three firms which, in their opinion, are best qualified to perform the desired service. Interviews with each firm selected shall be conducted with discussions regarding anticipated concepts and proposed methods of approach. The City of Oak Hill shall rank, in order of preference, the three professional firms deemed to be the most highly qualified to provide the services required and shall commence scope of services and price negotiations with the highest qualified professional firm for architectural /engineering services.
Attention is directed to the fact that possible funding sources for the proposed project include but are not limited to the HUD Small Cities Community Development Block Grant Program, the Appalachian Regional Commission, USDA Rural Development, West Virginia Water Development Authority, WVDEP State Revolving Loan Fund, WV Infrastructure and Jobs Development Council, and local sources. All work will be performed in accordance with the regulations issued by HUD and the State of West Virginia appertaining hereto. The selected firm will be required to comply with Title VI of the Civil Rights Act of 1964, Executive Order 11246, Section 109 of the Housing and Urban Development Act of 1974, Conflict of Interest Statement and Access to Records provisions.
If the project is funded through HUD, the work to be performed under this contract would be subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall be, to the greatest extend feasible, directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
Should the City of Oak Hill be unable to negotiate a satisfactory contract with the professional firm considered to be the most qualified at a fee determined to be fair and reasonable, price negotiations with the firm of second choice shall commence. Failing accord with the second most qualified professional firm, the committee shall undertake price negotiations with the third most qualified professional firm. Should the City of Oak Hill be unable to negotiate a satisfactory contract with any of the selected professional firms, it shall select additional professional firms in order of their competence and qualifications and it shall continue negotiations in accordance with these procedures until an agreement is made.
Please submit three (4) copies of all requested information to City of Oak Hill, Attention: Bill Hannabass, City Manager, P. O. Box 1245, 100 Kelly Avenue, Oak Hill, West Virginia, 25901 no later than 4:00 PM, February 17, 2022. It is the responsibility of the respondent to ensure the receipt of the proposal by the date and time specified.