Legal Notices

NOTICE FOR CONSULTING SERVICES Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, that consulting services will be utilized for the research and development of a Structural Health Monitoring (SHM) system. The West Virginia Structural Health Monitoring System (SHM Project) will conduct planning and initial installation efforts for the implementation of a structural health monitoring (SHM) system at the East Huntington cable-stay structure on the Ohio River along the Ohio-West Virginia state line in Cabell County, WV. Consultant will identify critical features of the monitoring system during SHM Project planning as well as determine improvements to asset management strategy utilizing the system’s data and repeatability and use on all types of bridge structures. The consultant will propose utilizing structural health monitoring equipment to provide real-time data. The specific technology to be used will be decided during the planning phase of the Stage 1 effort and will be selected based on current and anticipated future capabilities of the equipment, flexibility for use in varied structural settings, installation opportunities and challenges, and available monitoring data and its ability to assist WVDOH decision-making for possible incident response and long-term asset management. Through the planning process and determination of the structural health monitoring equipment, the consultant, with direct oversight from the WVDOH, will address any and all challenges through collection of real-time information on at-risk and priority structures to confirm critical structural members, reduction in lane and structure closures to minimize impact to commuters and freight, and prioritization of needs for asset management within the WVDOH overall transportation system. Consultant will also show through the SHM Project, ways to increase safety of the structure utilizing SHM equipment through identification of areas of structural concern within minutes as opposed to waiting for an incident or annual pecial inspections. The SHM Project is to also show reliability of vehicular traffic and commerce on national highway assets by using monitoring data to assist with maintaining these assets strategically and reopening bridges to continued highway operations more quickly after an incident, which decreases the possibility of a major roadway detour due to a bridge closure and, in turn, provides travel time, safety, and emissions benefits. Additional information may be obtained by contacting Edward Armbruster, Operations Division, at Edward.F.Armbruster@ wv.gov or William Murray Operations Division, at [email protected] The above project is currently scheduled for work to begin immediately upon award in 2024. Single or multiple assignments may be made for this work. Firms interested in being considered for this project must submit a letter of interest and unpriced prospectus to Mr. Stephen Johnson, Director, Operations Division, West Virginia Division of Highways, via e-mail to [email protected] prior to 4:00 p.m., June 14, 2024. As a minimum, the prospectus will include the following items for evaluation: a) A completed copy of the Division’s Consultant Confidential Qualification Questionnaire, if not already on file, dated January 1, 2024, or later. b) Overall capabilities to perform the work, including workforce available to assign to the project, personnel qualifications, and present workload. c) Location of office in which the work will be performed. d) Type of work anticipated to be sub-contracted or performed by a sub-consultant. e) Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects. f) A completed copy of the Division’s Short List Selection Criteria Technical Evaluation form limited to a single page of data. Cross-referencing on this form to other parts of the prospectus is not acceptable. g) Indication of the project(s) for which the firm is submitting information for consideration. If the submission is for all projects, a statement to that effect shall be made and a detailed listing shall not be required. Prior to entering into contract negotiations, the selected firm and any sub-consultants shall submit a current audited overhead rate computation performed by a state or federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisitions Regulations will be made. This requirement will be waived for the selected firm or any sub-consultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized. A single letter of interest and unpriced prospectus is required regardless of the number of projects requested by the firm for consideration. It is the policy of the West Virginia Department of Transportation, Division of Highways that disadvantaged and women-owned business enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds. LC-173977 05-21,28;2024