Legal Notices

ADVERTISEMENT FOR BIDS (REVISED) CITY OF BUCKHANNON DHS / FEMA REGION III HAZARD MITIGATION PROJECT INSTALLATION AND SECURING OF EMERGENCY POWER GENERATION HAZARD MITIGATION PROGRAM FEMA-DR- 4273-WV-0035 The City of Buckhannon’s Water and Sewer Departments, as statutory utilities of the City of Buckhannon (City) will accept sealed bids for various contracts related to the City Of Buckhannon – DHS / FEMA Region III Hazard Mitigation Project – Installation and Securing Of Emergency Power Generation – Hazard Mitigation Program FEMA-DR-4273-WW-0035, which consists of the purchase, delivery and installation of various sized emergency backup generators, various sized automatic and manual transfer switches and 200A pin & sleeve receptacles, concrete bases for the various emergency backup generators required at the City’s Brooke Street Lift Station (LS), the East Main Street LS, the Elias Street LS, the Vicksburg LS, the Wood / Ritchie Street LS, the Water Treatment Plant, the Brushy Fork Road LS, the Deanville LS, the Industrial Park LS, the Island Avenue LS, the Madison Street LS, the Monongalia Street LS, the Mud Lick Road LS, the Route 20 North LS, the TJM LS, the WBUC LS and the Weston Road LS until 1:30 PM EST on February 9, 2021 at City Hall, at which time all received bids will be opened and publicly read aloud. The emergency backup generators, automatic and manual transfer switches, pin & sleeve receptacles, concrete bases, all contract specific-related work activities and all necessary appurtenances shall conform to the contract specifications & drawings and other requirements identified in the Bid Package. A mandatory Pre-Bid Meeting will be held at the City of Buckhannon Public Safety Complex, located at 24 South Florida Street, Buckhannon, Upshur County, West Virginia 26201, on Tuesday, January 19, 2021 at 9:00AM EST. Site visits to each of the seventeen (17) project sites will take place after a brief Project overview. Depending on the weather conditions and the number of sites visited on the scheduled Pre-Bid Meeting date, the Pre-Bid Meeting may be extended to a second day, which will be held on the day after the first Pre-Bid Meeting. Separate sign-in sheets will be available at all site locations and must be signed by all attendees at the beginning of each site visit. Failure to attend and sign the sign-in sheet at each of the (17) site visits shall prohibit the Bidder(s) from submitting a Bid on the respective contract where the Bidder(s) did not attend. Due to the COVID-19 pandemic, all participants shall comply with any COVID-19 or other public health related measures required by the City of Buckhannon at all times. The Bid Package may be obtained by each Bidder from the City Engineer for the City of Buckhannon, located at 70 East Main Street, Buckhannon, West Virginia 26201 upon receipt of payment of a $100.00 non-refundable deposit. If the Bidder requests that the Bid Package be mailed, Bidders shall also pay an additional $25.00 for the cost of shipping of the Bid Package. Bidders may also elect to have the Bid Package delivered electronically upon receipt of the $100.00 non-refundable deposit. The Bid Package shall be available on January 6, 2021. All clarifications, questions or comments regarding the contents of the Bid Package shall be submitted in writing and either mailed or faxed to the address below or emailed to [email protected]. No clarifications and questions will be accepted after 4:00 PM EST on January 26, 2021. If a Bidder is submitting alternate products to the types of equipment specified in the Bid Package, the Bidder shall provide product literature, including detailed specifications, drawings and information, for review and approval by the City Engineer no later than 4:00 PM EST on January 26, 2021 (two weeks prior to bid opening) for review. Bids for each of the seven (7) contracts shall be submitted in a separate sealed (inner) envelope containing the Official Bid Form, and included in a larger sealed (outside) envelope containing the Required Bid Security in the form of either a Bid Bond, which shall be equal to 5% of the total base bid or a Cashier’s Check, which shall be equal to 5% of the total base bid, a Power of Attorney form, evidence of a valid West Virginia Contractor’s License, a Certification of Equal Employment Opportunity, a Certification of Non-segregated Facilities, a Drug Free Workplace Conformance Affidavit, a West Virginia Jobs Act Compliance Certification , a 2020 Experience Modification Rate (EMR) document, and Certification of Receipt of Addenda. All sealed envelopes shall have the following information in the lower left-hand corner for the respective Contract being bid: Contract No. 4 “Name and Address of Bidder” City of Buckhannon Brooke Street Pump Station Generator Contract No. 5 “Name and Address of Bidder” City of Buckhannon East Main Street Pump Station Generator Contract No. 6 “Name and Address of Bidder” City of Buckhannon Elias Street Pump Station Generator Contract No. 7 “Name and Address of Bidder” City of Buckhannon Vicksburg Street Pump Station Generator Contract No. 8 “Name and Address of Bidder” City of Buckhannon Wood/Ritchie Pump Station Generator Contract No. 9 “Name and Address of Bidder” City of Buckhannon Water Treatment Plant Generator Contract No. 10 “Name and Address of Bidder” City of Buckhannon Eleven (11) Manual Transfer Switches Each bid may either be hand delivered or mailed to the following address: Mr. James S. Hollen, III, PE, City Engineer City of Buckhannon 70 East Main Street Buckhannon, WV 26201 Each bid may either be hand delivered or mailed to the following address: Mr. James S. Hollen, III, PE, City Engineer City of Buckhannon 70 East Main Street Buckhannon, WV 26201 No Bid may be withdrawn for a period of sixty (60) days after the time of the opening of the Bids. The City Engineer shall evaluate all bids received based upon price, specifications, customer satisfaction, service availability, and general suitability for intended use. The City reserves the right to reject any and all bids, to award the Project to other than the low Bidder and to waive any informality in bidding. The City reserves the right to reject any and all bids that are not in the best interest of the City and to waive any bidding informalities that may arise. In addition, the City also reserves the right to terminate the contract at any time due to noncompliance with the City of Buckhannon, the Sewer Department’s and/or the Water Department’s expectations and requirements. Honorable Robert N. Skinner, III, Mayor City of Buckhannon LC-104157 01-08,15;2021