Legal Notices

ADVERTISEMENT FOR BIDS CITY OF BUCKHANNON DHS / FEMA REGION III HAZARD MITIGATION PROJECT INSTALLATION AND SECURING OF EMERGENCY POWER GENERATION HAZARD MITIGATION PROGRAM FEMA-DR-4273- WV-0036 The City of Buckhannon (City) will accept sealed bids for various contracts related to the City Of Buckhannon – DHS / FEMA Region III Hazard Mitigation Project – Installation and Securing Of Emergency Power Generation – Hazard Mitigation Program FEMA-DR-4273-WW-0036, which consists of the purchase, delivery and installation of various sized emergency backup generators, various sized automatic transfer switches and concrete mounting pads and/or elevated steel platforms for the various emergency backup generators required at the City’s Raw Water Intake Building, the Sewage Treatment Plant and the Public Safety Complex until 1:30 PM EST on April 15, 2021 at City Hall, at which time all received bids will be opened and publicly read aloud. The emergency backup generators, automatic transfer switches, concrete mounting pads and/or elevated steel platforms, all contract specific-related work activities and all necessary appurtenances shall conform to the contract specifications & drawings and other requirements identified in the Bid Package. A mandatory Pre-Bid Meeting will be held at the City of Buckhannon Public Safety Complex, located at 24 South Florida Street, Buckhannon, Upshur County, West Virginia 26201, on Friday, March 19, 2021 at 9:00AM EST. Site visits to each of the three (3) project sites will take place after a brief Project overview. Separate sign-in sheets will be available at all site locations and must be signed by all attendees at the beginning of each site visit. Failure to attend and sign the sign-in sheet at each of the (3) site visits will prohibit the Bidder(s) from submitting a Bid on the respective contract where the Bidder(s) did not attend. Due to the COVID-19 pandemic, all participants shall comply with any COVID-19 or other public health related measures required by the City of Buckhannon at all times. The Bid Package may be obtained by each Bidder from the City Engineer for the City of Buckhannon, located at 70 East Main Street, Buckhannon, West Virginia 26201 upon receipt of payment of a $100.00 non-refundable deposit. If the Bidder requests that the Bid Package be mailed, Bidders shall also pay an additional $25.00 for the cost of shipping the Bid Package. Bidders may also elect to have the Bid Package delivered electronically upon receipt of the $100.00 non-refundable deposit. The Bid Package shall be available on March 12, 2021. All clarifications, questions or comments regarding the contents of the Bid Package shall be submitted in writing and either mailed or faxed to the address below or emailed to [email protected]. No clarifications and questions will be accepted after 4:00 PM EST on April 1, 2021. If a Bidder is submitting alternate products to the types of equipment specified in the Bid Package, the Bidder shall provide product literature, including detailed specifications, drawings and information, for review and approval by the City Engineer no later than 4:00 PM EST on April 1, 2021 (two weeks prior to bid opening) for review. Bids for each contract shall be submitted in a separate sealed (inner) envelope containing the Official Bid Form, and included in a larger sealed (outside) envelope containing the Required Bid Security in the form of either a Bid Bond, which shall be equal to 5% of the total base bid or a Cashier’s Check, which shall be equal to 5% of the total base bid, a Power of Attorney form, Evidence of a current & valid West Virginia Contractor’s License, a Certification of Equal Employment Opportunity, a Certification of Non-segregated Facilities, a Drug Free Workplace Conformance Affidavit, a West Virginia Jobs Act Compliance Certification, a 2020 Experience Modification Rate (EMR) document, and Certification of Receipt of Addenda. All sealed envelopes shall have the following information in the lower left-hand corner for the respective Contract being bid: Contract No. 1 “Name and Address of Bidder” City of Buckhannon Raw Water Intake Building Generator Contract No. 2 “Name and Address of Bidder” City of Buckhannon Sewage Treatment Plant Generator Contract No. 3 “Name and Address of Bidder” City of Buckhannon Public Safety Complex Generator Each bid may either be hand delivered or mailed to the following address: Mr. James S. Hollen, III, PE, City Engineer City of Buckhannon 70 East Main Street Buckhannon, WV 26201 No Bid may be withdrawn for a period of sixty (60) days after the time of the opening of the Bids. The City Engineer shall evaluate all bids received based upon specification compliance, customer satisfaction, service availability, price and general suitability for the generator sets’ intended use. The City reserves the right to reject any and all bids, to award the Project to a Bidder other than the low Bidder and to waive any informality in bidding. The City reserves the right to reject any and all bids that are not in the best interest of the City. In addition, the City also reserves the right to terminate the Contracts at any time due to noncompliance with the City of Buckhannon, the Sewer Department’s and/or the Water Department’s expectations and requirements. Honorable Robert N. Skinner, III, Mayor City of Buckhannon LC-107000 03-10,17;2021