Legal Notices

NOTICE FOR CONSULTING SERVICES Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, (WVDOT/DOH) that consulting services will be utilized for Project Management Services related to the development of the final phases (Original Phase E) for it’s Enterprise Readiness Program (ERP). 1) The project scope involves providing Project Management assistance to the current WVDOT/DOH ERP Project Manager. This will include working with several internal working groups currently developing various phases of the system. It is anticipated that Consultant personnel will function as an extension of current WVDOT/DOH personnel working on the project. 2) The consultant will also be required to provide input and expertise on workflow and business practices on WVDOT/DOH operational functions including but not limited to Maintenance Management, Equipment Management, Safety Analysis, Asset Management, Facilities Management, etc. Expertise in Transportation Project (Design, Right-of-Way and Construction) Scheduling and Development Processes will also be required. 3) Project Management Services personnel, provided by the consultant, may be required to be co-located at the WVDOT/DOH Headquarters, Bldg. 5 in Charleston, WV. Personnel may also be required to travel throughout West Virginia to coordinate ERP activities and/or participate in training activities prior to implementation of any phase of the ERP project. Additional information may be obtained on this project by contacting Tressie Lopez, WVDOT/DOH ERP Project Manager at (304)558-9617 or by email at [email protected]. The above project is currently scheduled for work to begin immediately upon contract execution. The project is currently scheduled to be complete in December 2021. Firms interested in being considered for this project must submit a letter of interest and unpriced prospectus to Mr. Jacob Bumgarner, Director, Maintenance Division, West Virginia Division of Highways, Building Five, Room A-350, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305-0430 or via e-mail to [email protected] prior to 4:00 p.m., November 21, 2019. As a minimum, the prospectus will include the following items for evaluation: 1) A completed copy of the Division’s Consultant Confidential Qualification Questionnaire, if not already on file, dated January 1, 2019 or later. 2) Overall capabilities to perform the work, including workforce available to assign to the project, personnel qualifications, and present workload. 3) Location of office in which the work will be performed. 4) Type of work anticipated to be sub-contracted or performed by a sub-consultant. 5) Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects. 6) A completed copy of the Division’s Short List Selection Criteria Technical Evaluation form limited to a single page of data. Cross-referencing on this form to other parts of the prospectus is not acceptable. 7) Indication of the project(s) for which the firm is submitting information for consideration. If the submission is for all projects, a statement to that effect shall be made and a detailed listing shall not be required. Prior to entering into contract negotiations, the selected firm and any sub-consultants shall submit a current audited overhead rate computation performed by a state or federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisitions Regulations will be made. This requirement will be waived for the selected firm or any sub-consultant when it’s portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized. A single letter of interest and unpriced prospectus is required. It is the policy of the West Virginia Department of Transportation, Division of Highways that disadvantaged and women-owned business enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds.