NOTICE OF REQUEST FOR BIDS Concord University (hereinafter called “OWNER”) on behalf of the Concord University Board of Governors invites qualified vendors to submit sealed bids to provide insurance coverage for all student athletes including cheerleaders, student managers, student athletic trainers and student coaches for injury incurred during or as a result of a NCAA collegiate athletic practice, game, off-season conditioning and related travel that is either set, approved, or conducted by an official representative of the University (Coaches). This plan would be a basic accident medical excess plan. All student athletes at Concord University are required to have primary insurance plans in place in order to participate in Concord University athletics. Bid requirements: * Bidder must provide at least 5(five) other collegiate references of similar scope * Bidders are required to show proof of their ability to negotiate discounts with local providers directly in addition to utilizing discount networks * TPA must show proof they can process and pay claims within a 2 week average * Bidders must have a HIPAA compliant claims system complete with online reports and electronic (FTP) claims filing capabilities * Bidders must be able to offer affordable options that student athletes may purchase for primary insurance coverage if they are uninsured. Options for international students insurance, accident only plans, and short-term medical plans are acceptable options as long as they cover injuries that occur while participating in intercollegiate athletics Concord University loss data follows: (totals as of 4/1/15) 2010 $38,915 2011 $39,555 2012 $58,536 2013 $49,618 2014 $10,844 Concord University currently sponsors the following sports: Baseball, Men’s Basketball, Women’s Basketball, Cheerleading with Mascots, Men’s Cross Country, Women’s Cross Country, Fall and Spring Football, Men’s Golf, Women’s Golf, Men’s Soccer, Women’s Soccer, Softball, Men’s Tennis, Women’s Tennis, Indoor Track and Field, Outdoor Track and Field, and Women’s Volleyball. Sports census available upon request The proposed effective date for this coverage is August 1, 2015 with payments being able to be made at least 104 weeks after accident as long as there is timely claim filing which can be defined in the proposal. Coverage must be comprehensive in nature with cardiovascular benefits, primary insurance denial coverage, and overuse and re-injury coverage. Deductible amounts of $250, $500, $750, may be presented, but all bids must include a $1,000.00 deductible option. Accident maximums must be at least $90,000.00 Bids will be evaluated by the overall value to the University. The University is not required to select the lowest bid but rather will evaluate each company and their offerings to the University and select the best fit. Bidders that do not meet the bid requirements will not be considered. All questions and additional information concerning the bid should be addressed to: Ms. Tracy McCallister-Gill, Head Athletic Trainer, Concord University P. O. Box 1000, Athens, WV 24712 (304) 384-5954. Sealed bids will be received at the offices of the OWNER, Room A227 in Marsh Hall (Administration Building), located at Athens, West Virginia 24712, until 2:00 p.m., local time, on Friday, May 8, 2015. The OWNER reserves the right to waive any informalities or minor defects, to reject any and all Bids. Any bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof. Should there be reasons why the Contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the OWNER and the Bidder. Dated at Athens, West Virginia, this 8th day of April 2015 BY: Charles Becker Vice President Business and Finance/ Chief Procurement Officer