INVITATION TO BID
ELEVATOR
RENOVATIONS (WV6-5)
AT STONEWALL HAVEN
APARTMENTS
300 Silver Lane
Martinsburg,
West Virginia
25401
The Housing Authority of the City of
Martinsburg, WV
703 Porter Avenue
Martinsburg, WV 25401
Phone (304) 263-8891 FAX (304) 267-2255
BFM PROJECT NO. 21003
1. SEALED PROPOSALS
Sealed proposals shall be submitted in duplicate and received by the Housing Authority of the City of Martinsburg offices at
703 Porter Avenue,
Martinsburg, West Virginia 25401 until 2:00 PM local time on Tuesday, October 12, 2021 for the Elevator Renovations at Stonewall Haven Apartments. Thereafter, such proposals shall be publicly opened and read aloud. Bids received after that time will not be accepted. Interested parties are
invited to attend. The sealed proposals will be in accordance with the plans and specifications prepared for the Owner by Bushey Feight Morin
Architects Inc., telephone (301) 733-5600.
2. PRESENTATION OF BIDS
Shall be submitted in strict accordance with the Instructions to Bidders and the Standard Form of Proposal attached to the Specifications. No bidder may withdraw his bid for a period of sixty (60) calendar days after the day of the bid opening. Bona fide General Bidders must be licensed by the State of West Virginia.
3. DOCUMENTS
Bonafide Prime Contractors may obtain electronic copy of the drawings and specifications in .pdf format from Bushey Feight Morin Architects beginning September 7, 2021, upon request by email to
Wendy Taylor at [email protected]. Upon award of the
Contract, the successful Bidder shall utilize the electronic copy for printing of additional sets required for construction. Any addenda will be provided electronically in the same fashion to those who have obtain documents from BFM Architects.
Proposed Contract
Documents may be
examined at:
Bushey Feight Morin
Architects Inc.
473 North Potomac Street
Hagerstown, MD 21740
Martinsburg Housing
Authority
703 Porter Avenue
Martinsburg, WV 25401
4. DESCRIPTION OF WORK
The project shall follow HUD standards and generally includes the Elevator Renovation per the Scope of Work for both elevators being replaced. Demolition of existing elevator car, rails, hydraulic units and controls.
Installation of new
hydraulic hole-less twin jack elevator, new
submersible pump unit, new controls, and new car. New elevator door frames, and miscellaneous work at the elevator lobbies. One elevator shall remain in operation at all times to allow tenants
access to their unit. The building is a six-story mid-rise elderly housing facility with 105 tenant
units.
INVITATION TO BIDDERS – 1
5. BID SECURITY
The Contractor shall
submit a Surety Bond or Certified Check in the amount of 5% of the total work for each project made out to the Owner. The security shall be issued by a surety licensed to conduct business in the State of West Virginia. The Owner reserves the right to retain the security of the next two lowest bidders until the low bidder enters into the
Contract or until sixty (60) days after bid opening.
6. PERFORMANCE BOND AND PAYMENT BOND.
Shall be in accordance with HUD forms in the amount of 100% of the value of the work.
7. TIME OF COMPLETION AND LIQUIDATED DAMAGES.
The Contractor shall
commence work under this Contract upon receipt by him of the Notice to Proceed, prosecute said work diligently, complete and have ready for substantial completion (Use and Occupancy) no later than Two Hundred Ten (210) calendar days after receipt of the Notice to Proceed. The time stated for completion shall include final clean-up of the premises, removal of the contractor’s equipment and supplies and receipt of the Use and Occupancy Permit. In case of failure on the part of the Contractor to complete the work within the time fixed in the contractor any extensions thereof, the Contractor shall pay the Owner, as fixed, agreed and liquidated damage, the sum $300.00 for each calendar day of delay.
8. PRE-BID CONFERENCE.
There shall be a Pre-Bid Conference scheduled for Tuesday, September 14, 2021 at 10:00 AM at the site. The Architect/
Engineer will also be available to answer any questions concerning job details or bidding
procedures.
9. EQUAL
OPPORTUNITY.
The Contractor shall take the following steps to ensure that, whenever possible, subcontracts are awarded to small business firms, minority firms, women’s business enterprises, and labor surplus area firms:
(a) Placing qualified small and minority businesses and women’s business enterprises on solicitation lists;
(b) Ensuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources;
(c) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses and women’s business enterprises;
(d) Establishing delivery schedules, where the requirements of the contract permit, which encourage participation by small and minority businesses and women’s business enterprises; and
e) Using the services and assistance of the U.S. Small Business Administration, the Minority Business Development Agency of the U.S. Department of Commerce, and State and local governmental small business agencies.
INVITATION TO BIDDERS – 2
10. RESERVED RIGHTS
Housing Authority of the City of Martinsburg reserves the right to accept or reject any/or all bids and to waive any technicalities of the bids and during the bidding process. If you wish to visit the site after the meeting, contact Ms. Catherine Dodson at 304.263.8891 to schedule a date and time.
The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work, and prospective bidders shall be required to furnish to the Architect evidence of performance of similar projects of this magnitude and complication and all such information and data for this purpose as may be requested. The Owner reserves the right to reject any bid if the evidence submitted by or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligation of the Contract and to complete the work contemplated therein.
By order of: The Housing Authority of the City of Martinsburg
By: Catherine Dodson
Executive Director,
Contract Officer
END OF INVITATION TO BID
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