Randolph County Covered Electronic Device Project
Request for Bids
Notice is hereby given that Bids will be received by the Randolph County Commission located in the Courthouse Annex Building, 4 Randolph Av, Suite 102, Elkins, WV 26241 for the receiving and hauling away of used covered electronic devices (CEDs) for Randolph County residents. The performance period will be between January 1, 2023 and September 30, 2023 and will include two collection events.
Submitted bids must contain the following:
* List of acceptable CEDs -televisions are required to be taken
* Written statement of Worker’s Compensation coverage
* Copy of Liability Insurance Coverage for all vehicles and equipment in the amount of $1,000,000 naming the Randolph County Commission as an additional insured.
* W-9
* Copy of Business License
* Flat rate bid for both events that includes mileage, fuel, fuel surcharge, personnel, equipment, supplies, materials, total hours (travel, on-site, etc.), miscellaneous; bid must be all inclusive.
Contractors must:
* Provide a 53′ or larger receiving/hauling trailer and set it up at locations on dates and at times throughout the county as agreed upon
* Receive, unload, and load CED’s for a minimum of 4 hours per event
* Unload and load all CEDS and provide all equipment/labor/materials for same
* Provide a Certificate of Destruction for each event, along with a list of down-stream vendors within 7 days of event
* Pick up any items that do not fit on the trailer within 24 hours of the end of event
* Make a good faith attempt to adhere to the “R2” Practices for Electronic Recyclers or similar industry guidelines
Both events will be scheduled in advance so appropriate event advertising and promotion can be accomplished.
Bid submission deadline is Wednesday, February 15, 2023 at 4:00 p.m. Bids will be opened on Thursday, February 16, 2023 in the Commission meeting room in the James Cain Annex of the Randolph County Courthouse during the regular Commission Meeting, which begins at 1:30 p.m. This project is being funded in part by the WV DEP Covered Electronic Devices grant. The Randolph County Commission reserves the right to reject any and all Bids, waive any informality, or to accept and enter into contract with the lowest responsible bidder.
Randolph County Commission
1/28, 2/4