FOR ENGINEERING AND ARCHITECTURAL SERVICES
Mercer County Public Service District
McComas Sewer Project
The Mercer County Public Service District (PSD) is soliciting proposals from qualified engineering and/or architectural firms for the McComas Sewer Project, located in Mercer County, West Virginia. The project generally consists of the planning, design, permitting, and construction administration associated with providing wastewater treatment and collection to the McComas area.
Procurement of professional services shall be conducted in accordance with West Virginia Code § 5G-1-4, the procurement standards contained in 2 CFR Part 200, and all applicable requirements of the project funding agencies.
Funding agencies associated with the project include, but are not limited to:
United States Economic Development Administration (USEDA)
West Virginia Department of Environmental Protection (DEP)
HUD Community Development Block Grant (HUD-CDBG)
Appalachian Regional Commission (ARC)
USDA-Rural Development (USDA-RD)
West Virginia Infrastructure and Jobs Development Council (WVIJDC)
The selected firm must demonstrate the capability to comply with all applicable federal, state, and local requirements associated with federally funded infrastructure projects.
SCOPE OF SERVICES
Professional services may include, but are not limited to, the following:
Preliminary engineering and planning services;
Preparation and/or update of engineering reports;
Environmental review and permitting assistance;
Surveying and geotechnical services;
Design and preparation of plans and specifications;
Cost estimating and scheduling;
Assistance with easements and rights-of-way;
Assistance with funding agency coordination and compliance;
Assistance with required reporting and documentation in compliance with applicable funding agency requirements;
Preparation of bid documents and bidding phase services;
Construction administration and inspection services;
Preparation and delivery of final "As Built" data in GIS format (shapefile, geodatabase, etc.) with data georeferenced to and assigned real-world coordinates and accompanied by comprehensive descriptive metadata, and project closeout documentation;
Any additional services necessary for completion of the project.
MINIMUM REQUIREMENTS
Interested firms shall demonstrate:
Experience with public wastewater utility infrastructure projects;
Experience with federally and state-funded projects;
Knowledge of USEDA, DEP, HUD-CDBG, ARC, USDA-RD, WVIJDC, and other applicable funding agency requirements;
Familiarity with state and federal environmental regulations;
Ability to meet project schedules and reporting requirements; and
Technical capacity and staff qualifications necessary to complete the project.
FEDERAL PROCUREMENT REQUIREMENTS
The selected firm shall comply with all applicable federal procurement and contract requirements, including but not limited to:
2 CFR Part 200;
Appendix II to 2 CFR Part 200;
Applicable federal labor standards;
Equal employment opportunity requirements;
Byrd Anti-Lobbying Amendment requirements;
Debarment and suspension requirements;
Access to records requirements; and
All applicable requirements of the project funding agencies.
OTHER REQUIREMENTS
To the extent applicable, contractors shall comply with the requirements of Section 3 under 24 CFR Part 75.
The selected firm shall comply with all applicable civil rights laws and regulations, including but not limited to Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and related nondiscrimination requirements.
The selected firm must not be suspended or debarred from participation in federally funded contracts and must be registered and active in the System for Award Management (SAM.gov) prior to contract award.
CONFLICT OF INTEREST
Firms submitting proposals shall disclose any actual or potential conflicts of interest and shall comply with all applicable conflict of interest requirements contained in 2 CFR 200.318(c).
The PSD reserves the right to reject any proposal where a conflict of interest is determined to exist.
SUBMISSION REQUIREMENTS
Interested firms shall submit an Expression of Interest (EOI) containing the following information:
1.Letter of Interest;
2.Statement of Qualifications;
3.Description of the firm and organizational structure;
4.Identification of key personnel and project manager;
5.Relevant experience with similar projects;
6.Performance data and references for similar projects;
7.Description of the firm's familiarity with applicable federal and
state funding requirements;
8.General understanding of the project and approach to project management and coordination; and
9.Description of current workload and ability to meet project
schedules.
Firms are encouraged to emphasize experience with federally funded wastewater infrastructure projects and compliance with 2 CFR Part 200 procurement and contract administration requirements.
EVALUATION CRITERIA
Proposals will be evaluated using qualifications-based selection procedures based upon, but not limited to, the following criteria:
Experience and technical expertise;
Qualifications of key personnel;
Past performance on similar projects;
Familiarity with applicable funding agency requirements;
Capacity to perform the work within required timeframes;
Knowledge of regional and local conditions; and
Overall responsiveness to the RFP.
NEGOTIATION PROCEDURES
The PSD will enter into negotiations with the highest-ranked firm to establish fair and reasonable compensation for services.
If the PSD is unable to negotiate a satisfactory contract with the highest-ranked firm, negotiations may be terminated and initiated with the next highest-ranked firm in accordance with applicable procurement requirements.
Compensation shall be determined after selection of the most qualified firm.
SUBMISSION DEADLINE
One (1) original, two (2) copies, and a digital submission shall be submitted no later than 4:00 p.m. on June 30, 2026, to:
Mercer County Public Service District
RFP Engineering – McComas Sewer
241 Mercer Springs Road
Princeton, WV 24740
Additionally, one (1) hard copy and one (1) PDF email submission shall be submitted to:
Region I Planning & Development Council
RFP Engineering – McComas Sewer
241 Mercer Springs Road, Suite 21
Princeton, WV 24740
Email: [email protected]
Proposals received after the deadline may not be considered.
QUESTIONS
Questions regarding this Request for Proposals shall be directed to:
Ashleen Harris, Project Manager
Region I Planning & Development Council
Email: [email protected]
EQUAL OPPORTUNITY
The Mercer County Public Service District is an Equal Opportunity Employer and encourages participation by minority-owned, women-owned, labor surplus area firms, and disadvantaged business enterprises in accordance with 2 CFR 200.321.
RESERVATION OF RIGHTS
The Mercer County Public Service District reserves the right to:
Reject any or all proposals;
Waive informalities or irregularities in the procurement process;
Request additional information from respondents;
Conduct interviews;
Negotiate with the selected firm; and
Select the proposal deemed to be in the best interest of the PSD.
Mike Kennett, Chairman
Mercer County Public Service District