Request for Proposals (RFP) for Environmental Consulting Services Former Lewisburg Wholesale Building Property
107 Chestnut Street,
Ronceverte, WV
Project Background
The Ronceverte Development Cor-poration (RCD) is the current owner of the former Lewisburg Wholesale Build-ing property, located at 107 Chestnut Street, Ronceverte, WV. The overall goal of this project is to remediate the property to make way for new economic development and community enhancement. With this end goal in mind, the RDC has successfully obtained an EPA Brownfields Cleanup grant. Approxi-mately $412,000 has been approved for cleanup activities. No other funds are available at this time for this project. Grant funds will be used to address surface and subsurface soils contaminated with semi-volatile and volatile organic compounds and heavy metals. The plan-ned remediation strategy includes a combination of partial removal and disposal of impacted soils, and capping of remaining impacted soils that coincide with future property use plans. The site is expected to be entered into the WV Voluntary Remediation Program (VRP), allowing for site re-use to safely occur while remaining contaminants are appropriately monitored and managed. A Risk-based Environmental Assessment will be required as part of this VRP project. All site activities will be conducted under the supervision of a WV Licensed Remediation Specialist. Please note that the building on the property will be demolished as part of site remediation activities, including removal of asbestos containing materials, conducted as a separate activity not funded by this project. The selected environmental firm will be responsible for coordinating with building demolition activities to coincide with site remediation activities. The project is expected to start in late-2019, and be completed within a 24 to 30 month timeframe.
RFP Submittal Components
Prior to submitting a RFP package, interested firms can visit the site, but a site visit is not required. Please note that due to health and safety concerns, building access is not permitted. Evaluating the property using the adjacent city streets is advised. The RDC is requesting interested and qualified firms to submit a full RFP package for consideration specifically for this project. Complete information must be provided on each of the following items:
1. Firm name, address, phone number, email.
2. List of key staff members who will play significant roles in the project, including the WV Licensed Remediation Specialist, with resumes documenting experience and qualifications of these persons.
3. A representative listing of projects similar to the proposed project performed by the firm.
4. At least two references with contact information from organizations that have used the firm’s services for similar projects (references will be contacted).
5. Firms experience specifically in the EPA Brownfields Grant Program, including grant management, required reporting, community engagement, and specific projects utilizing this funding source.
6. If applicable, a list of subcontractors to be utilized by the firm, including their current Disadvantaged Business Enter-prise status (if applicable) and the specific project activities to be performed by each.
7. Discuss how the firm will perform required tasks to maximize the available budget; be specific.
8. A statement verifying the firm has the capacity and availability to conduct this project within the specified timeframe.
9. Any supporting information and/or documentation to clarify the expertise of the firm specifically for completion of this project in a timely, professional, and cost-saving manner.
Other RFP Submittal Information
The RDC encourages minority business enterprises to respond to this request and will not discriminate against any interested firm or individual on the grounds of race, creed, color, sex, age, handicap or national origin in the awarding of this contract. Be advised that the firm selected must be applicably licensed in the State of WV at the time of RFP submittal.
There is no page limit for this RFP, however, including excessive and/or un-necessary information and materials may result in a lower overall score. Be concise in RFP submittal components.
RFP Submittal Instructions
In order to be considered prospective firms must submit three (3) RFP packages by 5:00 pm Monday November 25th, 2019 to:
Ms. Tammy Dotson Rhodes
Executive Director
Ronceverte Development Corporation
206 Main Street West
Ronceverte, WV 24970
Any questions should be directed to Ms. Rhodes (Phone 304/647-3140, email [email protected]). Each sealed envelope containing a RFP must be plainly marked on the outside as “RFP – RDC EPA Brownfields Cleanup Grant, Former Lewisburg Wholesale Building Property”. The envelope should bear on the outside the name of the submitting firm and full address. Late submittals or submittals lacking all requested information will not be considered.
Review Process and Award
The RDC will utilize a review process using a Committee consisting of its Board / staff, City of Ronceverte representative(s), and outside expertise to score each RFP. Scores will be based specifically on the RFP provided by the firm using each of the requested information items. Scores will be weighted based on importance to the project of each requested information item.
The highest scoring firm will be contacted, and a meeting date set to review the project and allow the highest scoring firm to make a presentation on its expertise and plans for this project, including personnel and contracted cost information details, to the Committee. Based on meeting and presentation discussions, the RDC will seek to reach an agreement for services with the highest scoring firm. In the event an agreement can’t be reached with the highest scoring firm, the next highest scoring firm will be notified to meet with the Committee to review the project and make a presentation, following the same procedures. Should the RDC be unable to reach an agreement with either firm, the next highest firm will be contacted, and this same procedure followed.
The RDC reserves the right to reject any or all RFP’s and associated agreements for services.
(8nv)
Sponsored by ZMM Architects and Engineers