REQUEST FOR
QUALIFICATIONS
ARCHITECTURAL AND
ENGINEERING SERVICES
TOWN OF TAZEWELL, VIRGINIA
The Town of Tazewell invites Statements of Qualifications from qualified firms for general professional architectural and engineering services required to support a variety of infrastructure and public works projects. The Town proposes to award an annual contract (with 4 renewal option years). Services are anticipated to include general consulting, preliminary engineering and architectural evaluations and reports, surveying, project design, bridge and road design, inspection, representation with regulatory agencies, construction administration, etc. Additionally, services may include assisting the Town with development of funding applications for federal/state/private funding including, but not limited to the Virginia Department of Housing and Community Development, Appalachian Regional Commission, USDA Rural Development, Economic Development Administration, Virginia Department of Environmental Quality, Virginia Department of Health, Virginia Department of Transportation, South East Rural Community Assistance Project, Virginia Tobacco Indemnification and Community Revitalization Commission, and others. For projects successful in obtaining funding, the Town reserves the right, if it so deems, to enter into negotiations with the selected firm for design, inspection and other related services for said projects as part of the services procured herein.
Statements of Qualifications will be considered based on the following criteria:
1. Experience and qualifications of individuals available for assignment to the project.
2. Location of offeror’s principal office and proximity to the Town of Tazewell.
3. Relevant experience in providing similar services.
4. Past work for the Town and nearby municipalities.
5. Capability to perform design and construction management in a timely manner.
The Town intends to retain as many as two qualified A/E firms for retainer services. The Town shall consider qualifications of each respondent firm and rank them accordingly. The Town shall negotiate fair and reasonable rates for services with the highest ranked firm. If the Town fails to reach an agreement with the highest ranked firm regarding rates, the Town shall conclude negotiations with the highest ranked firm and proceed to negotiate with the next highest ranked firm, until an agreement has been reached. The firm with whom the Town reaches an agreement and enters into a contract shall be deemed the “Primary Firm.” The highest ranked remaining firm shall be deemed the “Secondary Firm.:
The term of each contract shall be one year, renewable for up to four successive one year terms, at the discretion of the Town. The fee schedules shall be negotiable upon the conclusion of each one year term. No firm shall perform more than $100,000 worth of work per project or more than $500,000 worth of work per contract term, pursuant to Section 2.2-4303.1 of the Code of Virginia.
Work shall be assigned among the two ranked firms as follows:
Work for individual projects shall be assigned first to the Primary Firm.
Should the estimated cost of work be performed on an individual project be reasonably expected to cause the total cost of work performed by the Primary Firm during any one year contract term to exceed $500,000, the Town may negotiate with the Secondary Firm for a fair and reasonable rate to perform the work for that project. If the Town is unable to reach an agreement with the Secondary Firm, the Town may conclude negotiations with the Secondary Firm and re-advertise for services.
Should the Preliminary Engineering Report (PER) for any individual project estimate engineering costs for subsequent phases to be less than $100,000 total, including the PER, the Town may contract for subsequent phases of work with the firm preparing the PER.
MBE/WBE/SBE firms are encouraged to submit qualifications. Applicants must comply with the following: The President’s Executive Order Number 11246 prohibiting discrimination in employment regarding race, color, creed, sex, or national origin; the President’s Executive Orders Number 12138 and 11625 regarding utilization of MBE/WBE firms; and the Civil Rights Act of 1964. Bidders must certify that they do not or will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed, or national origin.
By signing this proposal, the offeror certifies that it does not and will not during the performance of this contract violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits the employment of illegal aliens.
The Town of Tazewell reserves the right to accept or reject any or all proposals and to waive any formalities or technicalities it deems appropriate.
Qualified, licensed firms shall submit Forms SF-254 and SF-255, eight (8) bound copies of the firms’ qualifications shall be submitted by 2:00 p.m. Friday, April 19, 2019 in order to be considered. Submissions must be addressed to:
Mailing Address:
Todd Day, Town Manager
Town of Tazewell
P.O. Box 608
Tazewell, Virginia 24651
Physical Address:
Todd Day, Town Manager
Town of Tazewell
211 Central Avenue
Tazewell, Virginia 24651
Questions may be addressed to Todd Day at (276) 988-2501.
The Town of Tazewell is an Equal Opportunity Employer.
Authorized By:
Tazewell Town Council
ID: 224857