Town of Fort Gay – Solid Waste Collection Bid Sheet Invitation to Bid (ITB) Purpose: The Town of Fort Gay is soliciting sealed bids from qualified solid waste haulers to provide residential and limited commercial trash collection services as outlined below. Bid Due Date & Time: March 3rd at 4:00 PM (Eastern) Bid Delivery Address: Town of Fort Gay, PO Box 336 Attn: Wade Cyrus, Fort Gay, WV 25514 Contact for Questions (email & phone): [email protected] 304-648-5246 Term of Contract: 1 years, beginning March 3rd 2026 and ending March 3rd 2027, with 0 optional annual renewals (if any) Scope of Services Residential curbside solid waste collection for 278 customers. The town reserves the right to increase or decrease customers as residential population fluctuates. Weekly pickup of up to six (6) 13-gallon bags per residential customer. Placement and service of two (2) four-yard dumpsters for Town use (e.g., facilities/parks). Transport and lawful disposal of collected solid waste at a permitted facility. Provision of customer service, missed-pickup remediation, and complaints tracking. Service Levels & Frequencies Residential Collection Day(s): Tuesday (once each week) Residential Setout Time: 5:00 AM; material placed curbside within 3 ft of roadway Bag Limit: Six (6) standard 13-gallon bags per household per week Dumpster Locations: 1) Water Plant 2) Aliff Heights Dumpster Service Frequency: Weekly Equipment & Containers Residential Containers: Bags provided by residents. Dumpster Specs: Two (2) 4-yard front-load or rear-load dumpsters; include delivery, placement, and maintenance Vehicle Requirements: Roadworthy, insured vehicles with spill control; noise and leak prevention measures Customer Service & Performance Missed Pickups: Resolve within 24 hours of notice (excluding Sundays/holidays) Complaints: Track and report monthly; include resolution times Route Changes: Provide 7 days notice to Town and affected customers Reporting: Monthly report of customers served,complaints, and missed pickups Regulatory & Insurance Requirements Licenses/Permits: Bidder must hold all required state/local permits for solid waste hauling and disposal Insurance: Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000), Workers' Compensation per WV law, and Employer's Liability ($500,000) Indemnification: Bidder agrees to indemnify and hold harmless the Town to the fullest extent permitted by law Non-Discrimination: Bidder shall comply with all applicable equal employment and non-discrimination laws Pricing (enter amounts in US dollars) Item Residential weekly service (per customer) Unit/Description Up to 6 13-gal bags; weekly pickup; 278 customers Bid Price ($) __________ Item Residential monthly rate (per customer) Unit/Description Assuming 4.33 weeks/month Bid Price ($) __________ Item Dumpster service – 4-yard (each) Unit/Description Service frequency: ____ per week; includes rental & haul Bid Price ($) __________ Item Extra bag/overage fee Unit/Description Per 13-gal bag over limit Bid Price ($) __________ Item Bulk item pickup (if offered) Unit/Description Per item / per pickup – specify Bid Price ($) __________ Bidder Certifications We have examined the bid documents and agree to provide services in accordance with the ITB. Prices quoted are firm for at least 120 days from bid opening. We will obtain and maintain required insurance and permits and comply with applicable laws. Bidder Legal Name: ____________________________________ Address: ______________________________________________ City, State, ZIP: ______________________________________ Authorized Representative (print): ______________________________________Title: _______________ Phone: _____________ Email: ______________ Signature: __________ Date: _______________ Note: The Town reserves the right to accept or reject any and all bids, to waive informalities, and to award in the best interest of the Town. LH-424200 02-25;2026