TOWN OF HILLSBORO LAGOON IMPROVEMENTS PROJECT ADVERTISEMENT FOR BIDS Sealed Bids for the construction of: Lagoon Improvements Project Contract No. 1 – Furnishing all materials, labor, and necessary items for the improvements of the existing lagoon and other related appurtenances as outlined in the Plans and Specifications. Sealed Bids for the construction of Contract No. 1 will be received at the office of the Town of Hillsboro, 21 Firehouse St., Hillsboro, WV, until 1:30 p.m. local time on April 29, 2026, at which time the Bids received will be publicly opened and read. A pre-bid conference will not be conducted. Contract Times: 60 calendar days to substantial completion and 90 calendar days to complete work ready for final payment. Bids shall be submitted on the furnished Bid forms. Bids shall be on a lump sum price basis as indicated on the Bid Form. The bids shall be submitted using the two (2) envelope system. Envelope #1 will contain the required bid documents. Envelope #2 will contain only the bid form and bid schedule. The Issuing Office for the Bidding Documents is: E.L. Robinson Engineering Company 5088 Washington Street West Charleston, WV 25313 Project Manager Eric Coberly, P.E., Office: 304-833-9021, Email: [email protected] Bidders may examine and/or obtain the Bidding Documents at the Issuing Office on Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. Bidding Documents also may be examined at: Town of Hillsboro, 21 Firehouse St, Hillsboro, WV 24946 Contractor's Association of WV, 2114 Kanawha Blvd. East, Charleston, WV 25311 The bidding documents are available at elrobinsonengineering.com. To be considered a plan holder, register with QuestCDN.com for a free Regular membership and download the bidding documents for a download fee of $50. Downloading the documents and becoming a plan holder is recommended as plan holder's receive automatic notice of addenda and bid updates. Interested parties may view the bidding documents at no cost prior to deciding to become a plan holder. Contact QuestCDN Customer Support at 952-233-1632 or [email protected] for assistance in membership registration and downloading digital bidding documents. A five percent (5%) Bid Bond or certified cashier's check must accompany all Bids. The successful Bidder will be required to furnish a satisfactory Payment Bond and Performance Bond, each for 100% of the contract amount. Prospective Bidders should note that these contracts will include the following critical requirements as identified in the contract documents: 1. Bid Bond (1 Document) 2. Acknowledgement of Addenda (1 Document) 3. WV Contract Licensing Act (1 Document) – All bidders are required to have a West Virginia Contractor's License per Section 21-11-11 of the West Virginia Code. 4. WV Drug Free Workplace (1 Document) 5. WVCAD Section 3 Policy and Procedure Manual (2 Documents) a. Form 8 Section 3 Clause & Certification b. Form 13 – Section 3 Subrecipient – Contractor's Plan 6. Certification of Non-Segregated Facilities (1 Documents) 7. Equal Employment Opportunity Certification (4 Documents) a. Special Equal Opportunity Provisions b. Title VI Clause – Civil Rights Act c. Section 109 Clause 8. Disadvantaged Business Enterprises Certification (1 Documents) 9. Build America, Buy America Act Certification (1 Document) NONDISCRIMINATION IN EMPLOYMENT Bidders must comply with the Title VI of the Civil Rights Act of 1964, the Davis-Bacon Act and the Copeland Anti-Kickback Act Notice of Federal and State Wage Requirements Contractors are required to comply with all laws pertaining to prevailing wage rates for the State of West Virginia as issued by the Division of Labor and the federal wage rates issued in accordance with the Davis Bacon Act. The contractor will be required to pay the higher of the state or federal wage rates appropriate for each worker classification. WV Alcohol and Drug Free Workplace Act WEST VIRGINIA CODE 21-1D-5 PROVIDES THAT ANY SOLICITATION FOR A PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT REQUIRES EACH VENDOR THAT SUBMITS A BID FOR THE WORK TO SUBMIT AT THE SAME TIME AN AFFIDAVIT OF COMPLIANCE WITH THE BID. THE ENCLOSED DRUG-FREE WORKPLACE AFFIDAVIT MUST BE SIGNED AND SUBMITTED IN THE FIRST ENVELOPE AS EVIDENCE OF THE VENDOR'S COMPLIANCE WITH THE PROVISIONS OF ARTICLE 1D, CHAPTER 21 OF THE WEST VIRGINIA CODE. FAILURE TO SUBMIT THE SIGNED DRUG-FREE WORKPLACE AFFIDAVIT IN THE FIRST ENVELOPE SHALL RESULT IN DISQUALIFICATION OF SUCH BID. All bidders are required to have a WV contractor's license in accordance with Section 21-11-11 of the WV State Code. The Owner reserves the right to reject any or all bids. Each Bidder must submit with his bid, security in the amount, form, and subject to the conditions provided for in the Information for Bidders. No Bidder may withdraw his bid within 90 days after the actual date of the opening thereof. All fees associated with the purchase of Project Specifications, Contract Documents, Plans, and Shipping are non – refundable. Owner: The Town of Hillsboro By: Gail Siers Title: Mayor Date: March 20, 2026 LC-437145 03-26/04-02;2026
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