REQUEST FOR PROPOSALS
ARCHITECTURAL/ENGINEERING SERVICES
FOR RITCHIE COUNTY BOARD OF EDUCATION
Signed and sealed proposals should be clearly marked on the outside envelope “Architectural/Engineering Services” delivered or mailed to:
Kari Rice
Ritchie County Board of Education
134 S. Penn Ave
Harrisville, WV 26362
(304) 643-2991 ext. 104
Inquires may be made to the above contact person and phone number.
I. Purpose
The purpose of this Requests for Proposals (RFP) is to solicit proposals from interested firms for general architectural/engineering design services for any and all anticipated projects for renovations and/or new construction district wide. The selection of an architectural/engineering design firm will be for a period of up to three calendar years with annual renewal upon mutual signed agreement of both Ritchie County Board of Education and the architectural firm. The proposal must meet the minimum criteria listed herein in order to be considered. A selection committee established by the Superintendent of the Ritchie County Board of Education will evaluate all proposals submitted.
II. Statement of Qualifications
Qualified architectural design firms may submit a request for proposal to provide architectural/engineering design services for renovations and/or new construction for district wide projects. Submitting firms must follow the instructions as provided in Section IV of this document. All firms submitting proposals will be considered and those firms considered most qualified by Ritchie County Schools will be short-listed and will be interviewed by the selection committee for further qualifications.
A. General Information
a. Provide a general description of the firm that is proposing to provide services. Explain the legal organization of the proposed firm.
b. Provide an organization chart showing numbers and types of key personnel that will be providing design and construction phase services.
c. Provide a list of sub-consultants along with their experience and qualifications.
B. K-12 Design Experience
a. Identify at least three comparable projects in which the firm served as architect of record for the design and construction phases of the projects. For each comparable project identified, provide the following information using the outline provided:
i. Description of Project
ii. Specify Services Provided
iii. Design Contractual – Dates/Construction Completion Dates
iv. Project Owner
v. Reference Information – Names and Telephone Numbers of Contacts for each Project
b. List all K-12 Projects and Design Services provided by the firm over the past five (5) years.
c. Describe the experience with SBA Projects and the application of SBA Policies and Procedures.
d. Describe the firm’s knowledge and experience of SBA Policy and Procedures and the State Board of Education’s Policy 6200 Handbook on Planning School Facilities.
C. Experience of Key Personnel to be Assigned to the Project(s)
a. Provide a list of all project key personnel and their specific roles.
b. List key persons who are:
i. Licensed Architects
ii. Construction Administrators
iii. Work on Similar projects and scopes
iv. Experienced in the use of Building Information Modeling
c. List any proposed consultants, including key staff names and the experience and qualifications of these individuals or firms.
D. Project Approach and Understanding
a. Discuss systems used for tracking and managing design, processing submittals and shop drawings and construction administration responsibilities.
b. Describe the firm’s design quality control program strategies.
E. Project References
Provide reference letters from previous projects from the Owner, or Owner’s representative, directly responsible for oversight or the project. Describe the project and services provided for these references. Attach the reference to the request for proposal. The Review Committee will provide overall evaluations of the firm and its perceived ability to provide the services required. The Review Committee will review the individual evaluation scores and establish a consensus score for each firm. The firms with the highest consensus scores will be considered for contract negotiations.
III. Submittal Requirements
a. A cover letter expressing interest in providing architectural/engineering design services district-wide for the Ritchie County Board of Education.
b. Request for proposal following the outline describing the content under Section II, which is a maximum of twenty (20) pages of at least twelve (12) point font to address the request (excluding cover letter and resumes but including the organizational chart). Project photos, charts and graphs will be counted toward the maximum number of pages.
c. Resumes for each Key Team Member (limited to a maximum length of two pages each) and attached to the request for proposal.
d. Previous project reference letters attached as an Appendix.
e. West Virginia Business License/Registration
f. Certificate of Liability Insurance
g. State of West Virginia Drug Free Workplace Conformance Affidavit (WV Code §21-1D-5)
h. Completion of the West Virginia Department of Education Agreement Addendum
i. Completion of the W-9 Document
Must provide: one (1) original and six (6) copies of the Request for Proposal; total of six (6); on or before the time and date listed below.
IV. Submission of Request for Proposal
LOCATION: KARI RICE, DIR. OPERATIONS AND MANAGEMENT
RITCHIE COUNTY BOARD OF EDUCATION
134 S. PENN AVENUE
HARRISVILLE, WV 26362
PROPOSAL DUE DATE AND TIME: June 2, 2023, by 3:00 p.m.
PHONE: (304) 643-2991
Please be advised that failure to comply with the above criteria will be grounds for disqualification and will be strictly enforced:
* Receipt of submittal after the specified cut-off date, time and place
* Failure to provide the minimum number of originals and/or copies
* Failure to provide the outlined requirements in their entirety.
The Ritchie County Board of Education Reserves the right to reject any and all Proposals received and decide upon the issuance of a contract award in any manner deemed by it, in its sole discretion, to be the best interest of the school District, and in accordance with West Virginia Code.
May 10