INVITATION TO BID
WELCH GAS COOPERATIVE ASSOCIATION
NATURAL GAS PIPELINE REPLACEMENT PROJECTS
(Project #’s: 22.069 and 24.089)
Project Owner Welch Gas Cooperative Association
127 Wyoming St
Welch, WV 24801
General Description
Welch Gas Cooperative Association (WGCA) is inviting qualified contractors to submit sealed bids for the replacement of natural gas mains and service lines. The projects include the installation, testing, tie-ins and startups of approximately 5,200 feet of 4” MDPE, 10,000 feet of 2” MDPE, 1,800 feet of 1-1/4” MDPE, and 800 feet of 3/4” MDPE main lines; 6,000 feet of 3/4” service lines; and tie-ins to existing mains and meters. The project is located within the city limits of Welch, McDowell County, West Virginia. The work is divided into two separate projects as detailed in the Bidding Documents. WGCA reserves the right to award only one project to a single bidder or, if both projects proceed, to award them both to a single bidder.
Bid Closing Date and Time
Sealed bids are due on Wednesday, March 12, 2025, at 1:00pm.
Sealed bids will be received at the Welch Gas Cooperative Association office, 127 Wyoming St, Welch WV 24801. Bids received after the closing date and time shall not be considered and shall be returned unopened.
Mandatory Pre-Bid Meeting
There will be a mandatory pre-bid meeting held on Wednesday, February 26, 2025, at 10:00am, at the WGCA office. Bidders are encouraged to express their intent to bid by notifying L.A. Gates Company, Owner’s Engineer, by email at [email protected], or by phone at 304-256-1640 x-110, before the pre-bid meeting. The Pre-Bid Meeting will include a site visit, weather permitting. No bid will be accepted from a bidder who was not present at the Pre-Bid Meeting.
Submittal Requirements
A sealed, complete hard copy bid will be received at the WGCA office by mail, courier, or hand delivery prior to the bid closing date and time. All bids must be submitted on standard forms provided in the Bidding Documents, in a sealed envelope so marked as to indicate its contents without being opened. The envelope shall be enclosed in a second envelope and marked:
Welch Gas Cooperative Association
Sealed Bid: 22.069/24.089
ATTN: Ronnie Clemins
Welch Gas Cooperative Association
127 Wyoming St
Welch, WV 24801
Bid Specification Location
Bid Specification documents, which include construction plans, specifications, and bid forms, may be obtained free of charge at any of the following:
1. Office of the Welch Gas Cooperative Association,
at 127 Wyoming St, Welch 24801.
2. Office of L.A. Gates Company,
2302 South Fayette St, Beckley, WV 25801.
3. Electronic files can be requested by email at [email protected].
Bidders must provide their contact information (name, physical address, email) and WV Contractor’s License to obtain hard or electronic copies of the bid documents. Addenda will be issued to all bidders who have expressed their intent to bid.
Bidder’s Inquiries
Questions regarding this invitation to bid may be submitted via email to [email protected]. Responses will be shared with all bidders who have expressed their intent to bid and provided contact information. The deadline for submitting questions is Wednesday, March 5, 2025.
Exceptions
In order that consideration be given in evaluating bids, any exceptions to or deviations from the construction plans or specifications as written must be noted and fully explained. WGCA shall determine the acceptability or any exceptions to plans and specifications.
Bid and Project Surety
Bidders shall submit with their bid a Bid Bond equal to five percent (5%) of the bid price, as described in the Bidding Documents. The successful bidder will be required to furnish a Performance Bond and Payment Bond as described in the Bidding Documents.
Additional Information
The successful bidder must comply with all applicable local, state, and federal laws.
WGCA encourages small businesses, small minority-disadvantaged businesses, and small businesses which are women-owned, veteran-owned, disabled veteran-owned, or located in a HUBZone, to participate in this bidding opportunity.
All workers must be compliant with USDOT PHMSA Part 192 (Pipeline Safety) and Part 199 (Drug and Alcohol Testing).
Each bidder shall be prepared to provide evidence upon request of the bidder’s qualifications to satisfactorily perform the work as described in the Bidding Documents.
Bids shall be binding for a period of no less than ninety (60) days from the Bid Closing date.
The successful bidder shall be required to execute and enter into an agreement with WGCA within 15 days of notification of award.
WGCA reserves the right to award the contract for the project(s) in whole or in part, to negotiate with any bidder, to reject any and all bids, and to waive any discrepancies or irregularities.