REQUEST FOR PROPOSAL (RFP)
WEBSITE DESIGN
The Fayette County Commission (FCC) seeks a creative, qualified freelance graphic designer, design firm, or agency to establish a new website design for the county government which will allow citizens and to efficiently access local government information.
ABOUT FAYETTE COUNTY AND THE COMMISSION
Fayette County is located in Southern West Virginia and is home to the New River Gorge Bridge and the newly established New River Gorge National Park and Preserve. The FCC is the governing body of Fayette County and oversees the financial needs for all county offices.
PROJECT OVERVIEW & SCOPE
The FCC desires an efficient website to allow citizens to access all necessary documents, forms and functions offered and required.
Scope of Work
The scope of the project will extend from concept to creation and include:
• Use current logo and color scheme to develop an updated version of current website content
• Work with commission employees for an efficient and user-friendly layout for citizens
• Train commission employees to update pages as needed
• Transfer site to .gov domain (previously procured)
• Launch site
• Technical support after launch
PROPOSAL REQUIREMENTS
Professional History & Contact Information
Please provide a brief professional history along with the following information:
• Contact person
• Title
• Company name and address
• Company website
• Direct telephone / mobile phone
• Proposal must contain the signature of a duly authorized agent of the company submitting the proposal
• Links to sample websites
Project Summary & Approach
Proposals must include an estimated cost for all work related to the tasks and deliverables outlined in the scope of work. A total estimate for deliverables is required. Proposals should clearly outline how time and cost overruns would be handled, including how the designer or agency alerts the client and negotiates unanticipated changes or delays. All expenses for respondent’s preparation and participation in the RFP process, including, but not limited to, interviews, document preparation, communications, presentations, and demonstrations, are entirely the responsibility of the respondent and will not be billable to the FCC.
PROPOSAL EVALUATION AND SUBMISSION
This is an open and competitive process for all qualified designers and design firms. Proposals will be evaluated, and the contract awarded from this RFP will be based upon the most responsive vendor whose offer will be the best example of design and value as specified in this RFP.
The FCC reserves the right to reject any or all proposals, or any portion thereof, as deemed to be in the best interest of the FCC, including:
• Reject any or all offers and discontinue this RFP process without obligation or liability to any potential respondent
• Accept other than the lowest price offered
• Award a contract based on initial offers received, without discussion or requests for best and final offers
Submission Instructions
Proposals must be submitted by March 14, 2025 at 3:00 p.m. Submissions can be made electronically to [email protected] or mailed to
Fayette County Commission
PO Box 307
Fayetteville, WV 25840
Attn: Ruth Lanier
The proposal submitted in response to the RFP shall remain firm and valid for a period of ninety (90) days from the date of your submission. The FCC will negotiate contract terms upon selection.
All contracts are subject to review by the FCC’s legal counsel and the project will be awarded upon signing of an agreement or contract, which outlines terms, scope, budget and other necessary items.