Advertisement for Bids Sealed proposals will be received by the City of Spencer, 116 Court Street, Spencer, WV 25276 at the Municipal Building located at 116 Court Street, Spencer, WV 25276, until 1:30 p.m., local prevailing time, January 22, 2026, at which time all sealed BIDS received in complete order will be publicly opened and read aloud for: Contract No. 4 – Furnishing Goods and Special Services consisting of the procurement of a 125Kw Portable Generator. Bids will be received for a single prime Contract. Bids shall be on a unit price basis and compiled to arrive at a total base bid amount. The CONTRACT DOCUMENTS may be examined at the following location(s): Boyles and Hildreth, Consulting Engineers 108 Court Street, Spencer, WV Voice: (304) 927-4574 Office Hours: 8:00 am to 4:00 pm Hardcopy and digital copies of the CONTRACT DOCUMENTS may be obtained at the Issuing Office, being Boyles and Hildreth, Consulting Engineers, located at 108 Court Street, Spencer, WV upon request to [email protected]. Delivery is at the requester’s risk. In order to be considered a valid and responsible Bidder, the Bidder must obtain a copy of the BIDDING DOCUMENTS from the Issuing Office prior to the BID opening date. A certified check payable to the City or a BID Bond executed by the Bidder and a Surety Company in conformance with the requirements of the BIDDING DOCUMENTS, in the amount equal to five percent (5%) of the BID, shall be submitted with each BID, to guarantee the Bidder’s entrance into a Contract, if given the award. No BID Bond shall be waived or returned because the Bidder failed to or cannot comply with any requirements as set forth in the BIDDING DOCUMENTS or any applicable statutes of the United States, the State of West Virginia and/or all local ordinances. The OWNER reserves the right to reject any or all BIDS, including without limitation, nonconforming, non-responsive, unbalanced, or conditional BIDS. OWNER further reserves the right to reject the BID of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. OWNER may also reject the BID of any Bidder if OWNER believes that it would not be in the best interest of the Project to make an award to that Bidder. OWNER also reserves the right to negotiate Contract terms with successful Bidder. No BID may be withdrawn for a period of sixty (60) days after the time of the opening of the BIDS. Any BIDDER submitting a BID for this procurement hereby certifies, indicates, and acknowledges that he has proper, current, and valid credentials to furnish the specified GOODS and SPECIAL SERVICES. A contract award (see 2 CFR 180.220) shall not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” Bidders on this work will be required to comply with the Presidents Order No. 11246, as amended by Executive Order 11375, which prohibits discrimination in employment regarding race, creed, color, sex or national origin. Bidders must comply with requirements of Title VI of the Civil Rights Act of 1964. All Bidders shall understand that their BID will not be read, and rejected immediately, if the BID is found to be incomplete or non-responsive. A determination, which may be in certain instances considered contingent upon review and opinion of legal counsel, will be made by the Owner, or his agents or representatives, prior to reading the BID or the announcement that the BID will not be read. It shall be understood that it is the Bidder’s responsibility to provide a complete, fully responsive in all aspects, and valid BID conforming to the requirements outlined in the BIDDING DOCUMENTS. The City of Spencer has implemented and maintained a standardization program for generators and accessories. The OWNER has determined that only the specified models of the above items will satisfy the OWNER’S needs for additional units and only one source is available. This justification only pertains to the above-listed products and approval level requirements will then only apply to the above-listed products. This acquisition is justified by the language contained in FAR Section 6.302-1(b). Terry A. Williams, Mayor City of Spencer
CITY OF SPENCER
116 COURT ST
SPENCER
WV
25276
304-927-1640
ID: 1495716