CITY OF WHITE SULPHUR SPRINGS
GREENBRIER COUNTY, WV
MAPLEDALE WATER STORAGE TANK PROJECT
The City of White Sulphur Springs is requesting Bids for the construction of the following Project:
Mapledale Water Storage Tank Project
Sealed Bids for the construction of Contract No. 1 will be received by City of White Sulphur Springs at their Town Hall located at 589 Main Street West, White Sulphur Springs, WV 24986, until 1:00 p.m. local time on January 6, 2026, at which time the Bids received will be publicly opened and read.
The Project (Contract No. 1) includes the following Work:
Furnishing all materials, labor, and necessary items for the construction and installation of approximately 3,140 linear feet (LF) of 8-inch waterline, 100 GPM booster pump station upgrade, construction of a new tank access road, 40,000 gallon water storage tank, foundation, valve vault, tank mixer, and related appurtenances.
Bids shall be on a lump sum and unit price basis as indicated in the Bid Form.
Contract Times for Contract: 60 calendar days to substantial completion and 90 calendar days to complete work ready for final payment. Contractor shall pay Owner $1,000 for each day that expires after the time (as duly adjusted pursuant to the Contract) for Substantial Completion until the Work is substantially complete.
Bids shall be submitted on the furnished Bid forms. Bids shall be on a unit price basis as indicated on the Bid Form. The bids shall be submitted using the two (2) envelope system. Envelope #1 will contain the required bid documents. Envelope #2 will contain only the bid form and bid schedule.
The Owner reserves the right to reject any or all bids.
The City of White Sulphur Springs has tax exemption for all materials.
Obtaining the Bidding Documents
Information and Bidding Documents for the Project can be found at the following designated website:
elrobinsonengineering.com
Bidding Documents may be downloaded from the designated website. Prospective Bidders are urged to register with the designated website as a plan holder, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.
The Issuing Office for the Bidding Documents is:
E.L. Robinson Engineering Company
5088 Washington Street West, Charleston, WV 25313
Project Manager: Brandon Conley, P.E., Office: (304) 776-7473 Ext. 261
Email: [email protected]
Prospective Bidders may obtain or examine the Bidding Documents at the Issuing Office on Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., and may obtain copies of the Bidding Documents from the Issuing Office as described below. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including addenda, if any, obtained from sources other than the Issuing Office.
The bidding documents are available at www.elrobinsonengineering.com and/or www.questcdn.com To be considered a plan holder, register with QuestCDN.com for a free Regular membership and download the bidding documents for a download fee. There is a $100 nonrefundable download delivery fee for the bidding documents. Bids will not be accepted from any prospective bidder who has not purchased contract documents through QuestCDN. Downloading the documents and becoming a plan holder is recommended, as plan holders receive automatic notice of addenda and bid updates. Interested parties may view the bidding documents at no cost prior to deciding to become a plan holder. Contact QuestCDN Customer Support at 952-233-1632 or [email protected] for assistance in membership registration and downloading digital bidding documents.
Pre-bid Conference
A mandatory pre-bid meeting will be conducted at the City of White Sulphur Springs at 10:00 a.m. on December 17, 2025. Attendance at the pre-bid meeting is mandatory.
This project is to be funded by Tax Increment Financing (TIF) from the City of White Sulphur Springs and shall be referred to as the City of White Sulphur Springs – Mapledale Water Storage Tank Project.
All bid must be accompanied by a Bid Guarantee Bond payable to the Owner for five percent (5%) of the total amount of the Bid or a Certified Check, Cashier's Check, or Letter of Credit in the amount of not less than five percent (5%) of the Bid.
No Bidder may withdraw their bid for a period of ninety (90) days after the time of the opening of the Bids.
All bidders are required to have a West Virginia contractor's license per Section 21-11-11 of the West Virginia Code. A Contractor's License Number is to be included on the bid submission.
Pursuant to West Virginia Code § 5-22-2, requirements stated in the advertisement for bids and the bid form may not be waived by any public entity.
This Advertisement is issued by:
Owner:City of White Sulphur Springs
Date:December 3, 2025