ADVERTISEMENT FOR BIDS
New Haven Public Service District
P. O. Box 28
Oak Hill, WV 25901
General Notice
The New Haven Public Service District requests separate sealed Bids for the New Haven Public Service District Contract 18 Waterline Extension, which consists of the following construction:
Sunday Road / Confluence / Elliot Cutoff Road: Approximately 11,183 L.F. of 8-inch waterline, 17,141 L.F. of 6-inch waterline, 2,058 L.F. of 2-inch waterline, 296 L.F. 8” Ball and Socket D.I.P waterline, 302 L.F. of 6” D.I.P. Ball and Socket waterline, valves, hydrants, air release and valves, 55 tandem meter settings with individual pressure regulators and meters, service lines, and all appurtenances.
Additive Alternate No. 1 (Stringtown Road Connector): Approximately 3,339 L.F. of 8-inch waterline, 170 L.F. 8” Ball and Socket D.I.P waterline, valves, hydrants, and air release valves to connect existing lines on Stringtown Road.
Additive Alternate No. 2 (Clifty Connector): Approximately 3,780 L.F. of 8-inch waterline, 132 L.F. 8” Ball and Socket D.I.P waterline, valves, hydrants, and air release valves to connect existing lines on Miller Ridge Road near Clifty.
Bids will be received by Mr. Kenneth Hayes, Chairman, of the New Haven Public Service District Office in the Fayette County Commission Chambers until 11:00 am, local prevailing time, on August 29, 2024, and then at said office publicly opened and read aloud. The County Commission Chambers are located on the first floor of the Fayette County Courthouse at 100 Court Street, Fayetteville, WV 25840.
Any contract or contracts awarded under this invitation for bids are expected to be funded in part by grants and loans from the West Virginia Department of Environmental Protection State Revolving Fund. Neither the United States, the State of West Virginia, nor any of its departments, agencies, or employees is or will be a party to this Advertisement for Bids or any resulting contract.
Obtaining the Bidding Documents
The Contract Documents may be examined at Thompson & Litton, 1105 Mercer Street, P.O. Box 5427, Princeton WV; and online at TRASCO (http://www.trascoplanroom.com).
Copies of the Contract Documents (electronic and/or hard copy) are available for purchase through TRASCO at http://www.trascoplanroom.com.
Pre-Bid Conference
A mandatory Pre-Bid Conference will be held on August 15, 2024 at 1:00 pm. All interested parties are requested to meet the Engineer at Fayette County Commission Chambers at 100 N. Court Street Fayetteville, WV 25840 at that time.
In the early afternoon following the conference, a field review of the project will be held for interested BIDDERS.
Instructions to Bidders
For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.
Prospective Bidders should note that this contract will include the following critical requirements as identified in the contract documents:
1. Affirmative Action Program Requirements and Goals
2. Certification of Non-Segregated Facilities
3. Specific Labor Standard Provisions
4. WV Contract Licensing Act – All bidders are required to have a WV Contractor’s License per Section 30-42-12 of the WV Code.
5. American Iron and Steel Requirement – P.L. 113-76, Section 436
AMERICAN IRON AND STEEL REQUIREMENT
BIDDERS must comply with the “American Iron and Steel (AIS)” requirements of section 436 of P.L.113-76, Consolidated Appropriations Act, 2014 (Act).
NONDISCRIMINATION IN EMPLOYMENT
BIDDERS on this work will be required to comply with the President’s Executive Order No. 11246 and “HUD Section 109”, which prohibits discrimination in employment regarding race, creed, color, sex, or national origin. The requirements for bidders and contractors under this order are explained in the specifications.
SUSPENSION AND DEBARMENT
Bidders shall not entertain the use of businesses that are listed on the “System for Award Management (SAM)” at www.sam.gov in accordance with 2 CFR Part 1532 and Subpart B and C of 2 CFR Part 180.
DISADVANTAGED BUSINESS ENTERPRISES REQUIREMENTS
Notice is hereby given that the New Haven Public Service District has adopted goals for minority and female participation in the project work force. These goals are as follows:
Female Participation: 6.9 percent
Minority Participation: 4.2 percent
MBE/WBE firms are encouraged to submit Bids.
Each Bidder must fully comply with the requirements, terms, and conditions as set forth in the contract documents to achieve Disadvantaged Business Enterprise (DBE) participation during the performance of this contract. The bidder commits itself to the program for DBE participation and all other requirements, terms, and conditions of the bid conditions by submitting a properly signed bid.
The bidder agrees to make “good faith efforts” to sub-contract a portion of the total value of the Contract to Disadvantaged businesses. This shall be done in compliance with the six (6) affirmative steps as outlined in 40 CFR 31.36(3). Failure to demonstrate positive efforts to do so may lead to rejection of bids. For the purpose of this program, the term “subcontractor” includes all construction, modification, and service work contracted for by the bidder in the execution of the work under this contract
TWO ENVELOPE BIDDING PROCESS
The bid opening procedure shall be a two-envelope system. The system shall consist of two separate and distinct envelopes each with proper identification. The first envelope shall be identified as “Bid Opening Requirements” and the second as “Bid Proposal”. Both shall be submitted in a single, large envelope, labeled with the Contractor’s Name, Contractor’s Address, Name of the Project, and the Contract Number. The first envelope shall contain the items identified within Article 2 of the Bid Form (Section 00 4143). The second envelope (“Bid Proposal”) shall consist solely of the Bid Form itself. The second envelope will not be opened if all the required attachments identified in Article 2 of the Bid Form (Section 00 4143) are not included and completed, the Bidder will be declared nonresponsive. The lowest responsive bidder shall be the bidder who has completed all the requirements for the first envelope and has the lowest total on the bid form.
NOTICE OF FEDERAL AND STATE WAGE REQUIREMENTS
BIDDERS must comply with Title VI of the Civil Rights Act of 1964, the Davis-Bacon Wage Rates, the Copeland Anti-Kickback Act, the Contract Work Hours and Safety Standards Act, and the West Virginia Division of Labor Wage Rates.
WV ALCOHOL AND DRUG FREE WORKPLACE ACT
West Virginia Code 21-1D-5 provides that any solicitation for a public improvement construction contract requires each vendor that submits a bid for the work to submit at the same time an affidavit of compliance with the bid. The Drug Free Workplace affidavit enclosed in the contract documents must be signed and submitted in the first envelope as evidence of the Vendor’s compliance with the provisions of Article 1D, Chapter 21 of the West Virginia Code. Failure to submit the signed Drug Free Workplace Affidavit in the first envelope shall result in disqualification of such bid.
BID BOND
A five percent (5%) Bid Bond or certified cashier’s check must accompany all bids. Each bidder must submit with his bid, security in the amount, form, and subject to the conditions provided for in the Information for Bidders.
BID AWARD PROCEDURES
The Contract(s) shall be awarded to the lowest responsive and responsible Bidder(s).
The Owner reserves the right to reject any and all Bids if it appears in its best interest to do so.
All BIDDERS must hold a current West Virginia Contractor’s License on the date of bid opening.
No BIDDER may withdraw their bid for a period of ninety (90) days after the time of the opening of the Bids.
The New Haven Public Service District may waive any informalities or minor defects or reject any and all bids.
For the purpose of clarification, it is understood that the work to be done on Contract No. 18 are being financed in whole or in part by means of a grant and/or loan from the Bureau of Public Health – Drinking Water Treatment Revolving Fund. Funds contributed by West Virginia American Water Company, and a grant through the West Virginia Infrastructure and Jobs Development Council.
This advertisement is issued by:
Mr. Kenneth Hayes, Chairman
New Haven Public Service District
Date By
ID: 813765