FAYETTE COUNTY CHILD
DEVELOPMENT, INC.
Public Report for Fiscal Year Ending 07/31/22
Fayette County Child Development, Inc. (FCCDI) is a federally funded non-profit organization that receives a grant through the Department of Health and Human Services to operate Head Start and Early Head Start programs. For the program year 08/01/21 – 07/31/22 our organization received $1,873,681.00 to operate the Head Start program and $779,952.00 to operate the Early Head Start program. FCCDI received $24,634.00 for training and technical assistance for our Head Start program and $12,933.00 for our Early Head Start program. FCCDI received 1 “One-Time” grant under the CARES Act in the amount of $332,627.00. These funds were used to purchase additional cleaning/sanitizing equipment/supplies, purchase a bus, upgrade HVAC systems throughout the program to improve filtration, to increase children days/times in classrooms and to provide supplemental payments to staff for retention- vaccination and performance. FCCDI received a total of $19,379.00 in USDA reimbursements to provide nutritious meals for children in Early Head Start. FCCDI received $125,413.00 in reimbursements from the National School Lunch Program to provide healthy meals in Head Start. FCCDI received $338,500.00 from the Fayette County Board of Education through reimbursements for the Pre-K program. FCCDI received $5,168.00 in cash rebates from using E-Rate for our telecommunication services/bills. We also accumulated $477,989.00 in private in-kind donations/services for Head Start and $280,818.00 for Early Head Start. This made FCCDI’s total budget for this fiscal year to be $4,260,883.00. Expenditures from each source of funding can be viewed on the Financial Disclosure Form attached.
FCCDI received Head Start funds to provide services to 212 children and families. During this fiscal year we actually provided services to a total 203 children due to under enrolhnent because of COVID concerns among families. FCCDI was able to offer in-person services to children. All Head Start classrooms operated for 6.25 hours per day, 5 days per week. We were able to provide 165 classroom days for children. FCCDI received funds to provide services to 48 children in EHS. We provided services to a total of 54 children and families in the Early Head Start program. The enrollment in EHS remained full all year and only in-person leaning option was provided for the Center based children. Home based services were still offered to the 16 families enrolled in that option. Our organization never achieved full enrollment in our Head Start program. This was due primarily over COVID concerns among families. At no time during the fiscal year did we have less than the required number of children enrolled in the EHS program. According to our latest Community Assessment our program provided services to 78.9% of eligible 4-year-old Head Start children and only 22% of eligible EHS children. Through collaboration with the local BOE and other child development agencies, our combined effort produced servicing 100% of eligible 4-year-old children requesting services. All Pre-K partner programs were under enrolled for the entire school year. Every child that applied, was enrolled.
A financial audit of our program is scheduled to be conducted during the week of September 19th 2022. We expect no findings as the preliminary reports show and there are no issues with mismanagement of funds. During this program year, we participated in a federal monitoring event of our program. This is a review process conducted by Regional Offices to determine the levels of compliance that local programs are maintaining. Overall, our Review was very good. We had no issues within program governance, education services, mental health/special needs services, transportation services, nutrition services, health/dental services and/or social services. We did have a couple concerns/findings listed in our financial services. The concerns/findings revolved around having federal interest paperwork filed at the Courthouse and copies of paperwork hanging on premises on buildings that FCCDI has owned for over 20 years and the required yearly 429(a) report that goes along with it. We immediately corrected this issue and it has been resolved. The other concern was what/how payments for attorney fees are determined to be allowable. We are working with the Regional Head Start Office to correct this concern. A complete copy of our latest Federal Audit, Financial Audit, Federal Review Report and Self Assessment can be viewed in our Central Office at 102 Hunter St. Oak Hill, WV.
Medical exams were obtained on over 80% of Head Start children enrolled and 100% of Early Head Start children enrolled. A key reason to the percentage not being higher was COVID concerns still held parents away from going to doctors’ offices for routine visits. Of the children needing medical treatment or follow-up services, 100% of children received such treatment/follow-up in both options. A Dental Screening was obtained on over 80% of children enrolled in Head Start and 100% in EHS. Of the children obtaining this screening and needing follow-up, 100% received the required treatment/follow-up.
FCCDI provides a wide range of opportunities for parents to be involved with the program. One such area is the Policy Council. Membership of this group is individually voted on at each Center, by the parents of enrolled children. This group acts as a vital part of our Management structure of the organization and overall program governance. Their roles consist of approving all funding applications, employment of staff, policies/procedures and program goals. At each center, parents are also encouraged to participate in site activities through parent meetings, parent activity days, volunteer reading and assisting in the development of daily lesson plans. Parents also receive various training throughout the year including CPR/First Aid, resume writing, interviewing skills, college financial aid workshops, weatherization programs and CDL/HOTS training for parents who want to be placed on our employment sub lists.
FCCDI is committed to providing a smooth transition from local programs into EHS/Head Start and from Head Start to the local BOE. We do this by maintaining a transition plan that involves meeting with agencies and BOE personnel and by having children visit each site. We work with children throughout the year by developing goals for children to help them get ready for kindergarten. Classroom instruction is geared toward large group and individualized learning opportunities. Child progress is kept on each child enrolled to meet goals.
Children with special needs are monitored by our Mental Health/Disabilities Specialist. This person ensures that children needing additional services are provided the services through one of our many contracted professional providers.
Fayette County Child Development, Inc. is committed to preparing children for public school. We utilize a comprehensive curriculum in all of our classrooms. This curriculum is then tailored to meet children’s individual needs. All children have Individualized Development Plans. These plans allow for individual instruction. Children’s progress in obtaining school readiness goals is monitored using a computer data base. Updates of the child’s progress is given to parents.
FCCDI, has developed Child Outcomes plans for all children enrolled. These plans include benchmarks for developmental progression. All areas of the Child Outcomes Plan showed improvement from the beginning of the year to the end. Science and Math areas were particularly targeted and improvement in children’s development in these areas progressed. In addition, FCCDI utilizes 2 separate methods of monitoring our classroom environment. These methods are the ECERS and the CLASS assessments. Both tools used proved that our classrooms are meeting or exceeding facility and classroom learning environment requirements.
FAYETTE COUNTY CHILD DEVELOPMENT, INC.
FINANCIAL DISCLOSURE REVENUE & EXPENSES
FY ENDED: 07/31/2022
Description: Amount
REVENUES:
FEDERAL HEAD START PROGRAM FUNDING 1,873,681
FEDERAL ONE-TIME FUNDING 332,627
FEDERAL ONE-TIME FUNDING SUPPLEMENT 0
FEDERAL TRAINING & TECHNICAL ASSISTANCE 24,634
LEGAL PROCEEDINGS ONE-TIME PAYMENT 0
TOTAL HEAD START FUNDING 2,230,942
FEDERAL EARLY HEAD START FUNDING 767,019
FEDERAL ONE-TIME FUNDING 0
FEDERAL EHS TRAINING & TECHNICAL ASSISTANCE 12,933
TOTAL EARLY HEAD START FUNDING 779,952
USDA NUTRITION PROGRAM FUNDING 19,379
FAYETTE COUNTY BOARD OF EDUCATION FUNDING 338,500
FAYETTE COUNTY BOARD OF EDUCATION SCHOOL LUNCH PROG. 126,413
COMMUNICATIONS REBATES 5,168
POLICY COUNCIL FUNDING 1,722
LOCAL PRIVATE IN-KIND HEAD START FUNDING 477,989
LOCAL PRIVATE IN-KIND EARLY HEAD START FUNDING 280,818
TOTAL REVENUES 4,260,883
EXPENDITURES:
ADMINISTRATION:
PERSONNEL 189,235
EMPLOYEE BENEFITS 47,704
GENERAL OPERATING EXPENSES 153,761
ONE-TIME FUNDING 10,432
TRAINING & TECHNICAL ASSISTANCE 20,235
IN-KIND ADMINISTRATIVE EXPENSES 1,840
SUB TOTAL 423,208
CHILDREN SERVICES:
PERSONNEL 1,302,321
EMPLOYEE BENEFITS 327,901
GENERAL OPERATING EXPENSES 207,507
ONE-TIME FUNDING 156,467
TRAINING & TECHNICAL ASSISTANCE 41,902
IN-KIND EDUCATION EXPENSES 572,986
SUBTOTAL 2,609,083
TRANSPORTATION SERVICES:
PERSONNEL 256,315
EMPLOYEE BENEFITS 64,835
GENERAL OPERATING EXPENSES 30,421
ONE-TIME FUNDING 197,799
TRAINING & TECHNICAL ASSISTANCE 0
IN-KIND TRANSPORTATION EXPENSES 32,646
SUBTOTAL 582,016
OCCUPANCY EXPENSES:
PERSONNEL 85,438
EMPLOYEE BENEFITS 21,624
GENERAL OPERATING EXPENSES 352,293
ONE-TIME FUNDING 35,885
TRAINING & TECHNICAL ASSISTANCE 0
IN-KIND OCCUPANCY EXPENSES 151,336
SUBTOTAL 646,576
TOTAL EXPENDITURES 4,260,883
EXCESS REVENUES OVER EXPENDITURES 0
FAYETTE COUNTY CHILD DEVELOPMENT, INC.
FINANCIAL DISCLOSURE BUDGET
FY ENDED: July 31, 2023
Description: Amount
REVENUES:
FEDERAL HEAD START PROGRAM FUNDING 1,697,564
ONE-TIME FUNDING 0
FEDERAL TRAINING & TECHNICAL ASSISTANCE 24,634
TOTAL HEAD START FUNDING 1,722,198
FEDERAL EARLY HEAD START FUNDING 1,018,830
FEDERAL EHS TRAINING & TECHNICAL ASSISTANCE 12,933
TOTAL EARLY HEAD START FUNDING 1,031,763
NUTRITION USDA FUNDING 19,379
FAYETTE COUNTY BOARD OF EDUCATION HEAD START FUNDING 338,500
FAYETTE COUNTY BOARD OF EDUCATION SCHOOL LUNCH PROG. 126,413
COMMUNICATIONS REBATES 5,168
LOCAL PRIVATE HEAD START IN-KIND FUNDING 430,550
LOCAL PRIVATE EARLY HEAD START IN-KIND FUNDING 257,941
TOTAL REVENUES 3,931,911
EXPENDITURES:
ADMINISTRATION:
PERSONNEL 174,096
EMPLOYEE BENEFITS 43,888
GENERAL OPERATING EXPENSES 151,058
ONE-TIME FUNDING 0
TRAINING & TECHNICAL ASSISTANCE 18,616
IN-KIND ADMINISTRATIVE EXPENSES 1,693
SUB TOTAL 389,351
CHILDREN SERVICES:
PERSONNEL 1,198,136
EMPLOYEE BENEFITS 301,669
GENERAL OPERATING EXPENSES 346,756
ONE-TIME FUNDING 0
TRAINING & TECHNICAL ASSISTANCE 38,549
IN-KIND CHILDREN EXPENSES 527,147
SUB TOTAL 2,412,456
TRANSPORTATION SERVICES:
PERSONNEL 235,810
EMPLOYEE BENEFITS 59,648
GENERAL OPERATING EXPENSES 209,962
ONE-TIME FUNDING 0
TRAINING & TECHNICAL ASSISTANCE 0
IN-KIND TRANSPORTATION EXPENSES 30,034
SUBTOTAL 535,454
OCCUPANCY EXPENSES:
PERSONNEL 78,603
EMPLOYEE BENEFITS 19,894
GENERAL OPERATING EXPENSES 327,124
ONE-TIME FUNDING 0
TRAINING & TECHNICAL ASSISTANCE 0
IN-KIND OCCUPANCY EXPENSES 139,229
SUBTOTAL 594,850
TOTAL EXPENDITURES 3,931,911
EXCESS REVENUES OVER EXPENDITURES 0