Public Notice



General Notice

The Huttonsville Public Service District (Owner) is requesting Bids for the construction of the following Project:

Water System Improvements
Emergency High Service Line Replacement

Bids for the construction of the Project will be received at the Huttonsville/Mill Creek Volunteer Fire Department (located directly across the road from the Huttonsville PSD Office), 9884 Seneca Trail, Mill Creek, WV 26280, January 9th, 2024, at 11:00 am local time. At that time, the Bids received will be publicly opened and read.

The Project includes the following Work:

Emergency High Service Line Replacement

This project includes approximately 7,600 LF of 18″ PVC C900 DR 14 water line, connections to existing system, gate valves, miscellaneous surface restoration, and all other necessary appurtenances for a complete and in-place installation.

No bid may be withdrawn for a period of ninety (90) days after the time of the opening of bids.

Obtaining the Bidding Documents

The Bidding Documents may be examined at the following locations:

Ghosh Engineers, Inc. Huttonsville PSD
4710 Chimney Drive, Suite A 9877 Seneca Trail
Charleston, WV 25302 Mill Creek, WV 26280

Contractor’s Association of WV
2114 Kanawha Blvd., East
Charleston, WV 25311

Prospective Bidders may obtain the Bidding Documents at the Issuing Office (the office of Ghosh Engineers, Inc.) on Monday through Friday between the hours of 8:00 am to 4:00 pm. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including addenda, if any, obtained from sources other than the Issuing Office.
Printed copies of the Bidding Documents may be obtained from the Issuing Office by paying a NON-REFUNDABLE payment of $150.00 for the Emergency High Service Line Replacement. The shipping cost for each request will be an additional $25.00.

Pre-bid Conference

A MANDATORY pre-bid conference for the Project will be held on December 14th, at 11:00 am at the Huttonsville/Mill Creek Volunteer Fire Department (located directly across the road from the Huttonsville PSD Office), 9884 Seneca Trail, Mill Creek, WV 26280. Bids will not be accepted from Bidders that do not attend the mandatory pre-bid conference.

Bid Security

A certified check made out to the Owner, or a Bid Bond executed by the Bidder and Bidder’s surety company approved by the Owner, in the amount equal to five percent (5%) of the bid, shall be submitted with each bid. No bid shall be waived or returned because the bidder failed to or cannot comply with any requirements as set forth in the Plans, Specifications, or any applicable statues of the United States, the State of West Virginia, and/or local ordinance.

Bidding Method

The Bid package must be submitted in two (2) envelopes. The envelopes must contain the following:

Envelope No. 1

a. Bid Bond
b. Acknowledgement of Receipt of Addenda to Plans, Specifications and Contract Documents
c. Drug-Free Workplace Conformance Affidavit

Envelope No. 2

d. Bid Form

Contractor’s License

All bidders are required to have a West Virginia Contractor’s License per Section Section 21-11-11 of the West Virginia Code.

Drug Free Workplace

West Virginia Code 21-1D-5 provides that any solicitation for a public improvement construction contract requires that each vendor that submits a bid for the work to submit at the same time an affidavit of compliance with the bid. The enclosed Drug Free Workplace affidavit must be signed and submitted in the first envelope as evidence of the vendor’s compliance with the provisions of Article 1D, Chapter 21 of the West Virginia Code. Failure to submit the signed Drug Free Workplace affidavit in the first envelope shall result in disqualification of such bid.

Notice of Federal Wage Rates

Contractors are required to comply with all federal wage rates issued in accordance with the Davis Bacon Act.

Nondiscrimination In Employment

Bidders on this work will be required to comply with the President’s Executive Order No. 11246. The requirements for bidders and contractors under this order are explained in the specifications.

Suspension And Debarment

Recipient shall not entertain the use of businesses that are listed on the ‘System for Award Management (SAM)’ at www.sam.gov in accordance with 2 CFR Part 1532 and Subpart B and C of 2 CFR Part 180.

DBE Requirements

Each bidder must fully comply with the Disadvantaged Business Enterprises, and Affirmative Action requirements, as identified in the contract documents.

The Bidder agrees to make “good faith efforts” to subcontract a portion of the total value of the contract to Disadvantaged Business Enterprises. This shall be done in compliance with the six (6) affirmative steps as outlined in 40 CFR 33.240. Failure to demonstrate positive efforts to do so may lead to rejection of bids. For this program, the term “subcontract” includes all construction, service, and modification work contracted for by the bidder in the execution of the work under this contract.

Time of Completion

The Time of Completion for this Contract shall be 180 consecutive calendar days beginning with the Award of Contract and written Notice to Proceed.

Instructions to Bidders.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

The Huttonsville PSD reserves the right to reject all bids.

This Advertisement is issued by:

Owner: Huttonsville Public Service District
By: Mr. Cory Weese
Title: Chairman
Date: December 1, 2023
12/1, 12/8