ADVERTISEMENT TO BID
Sealed bids for the Town of Mill Creek: Water Treatment Sediment Tank Replacement Project will be received by the Town of Mill Creek Municipal Water Department, PO Box 128, 135 Woody Simmons Drive, Mill Creek, West Virginia 26280 until 2:00 PM, L.P.T., on June 10, 2025 for furnishing labor and materials and performing all work set forth in the Advertisement to Bid, Information for Bidders, Bid Form, General Conditions, Supplementary Conditions, Specification Special Conditions, Technical Specifications and Plans (Drawings) prepared by Potesta & Associates, Inc., and all addenda issued prior to receipt of Bids. Immediately following the scheduled closing time for the reception of bids, all proposals which have been submitted in accordance with the conditions of this project will be publicly opened and read aloud.
The Work to be bid upon is generally described as follows:
Installation of a new water treatment sediment tank.
Fabrication and installation of a new elevated catwalk
Demolition of existing sediment tank.
Site Grading / Excavation
Reconfiguration / installation of yard piping and line components.
Installation of pipe heat tracer and general lighting and electrical wiring.
Construction time limit for Contract is 365 consecutive calendar days.
Drawings, Specifications and Contract Documents may be examined at the following places:
The Contractor’s Association of WV 2114 Kanawha Boulevard, East Charleston, West Virginia 25311 Town of Mill Creek
Municipal Water Department
PO Box 128 135 Woody Simmons Drive
Mill Creek, West Virginia 26280
Contract documents may be obtained at Potesta & Associates, Inc. (POTESTA), 125 Lakeview Drive, West Virginia 26508, telephone number (304) 342-1400, upon payment of $50 for electronic copy or $200 for each set of hard copy documents. If paying by check, make check payable to Potesta & Associates, Inc. If paying electronically, call Potesta & Associates, Inc. at the above number and ask for the accounting department.
Information for Bidders and Form of Proposal will be furnished upon request.
The two envelope system will be used for bidding this project. Envelope No. 1 will contain the required bidder information as outlined in the Contract Documents. Envelope No. 2 will contain the Form of Proposal only and be separate from Envelope No. 1. The two envelopes shall be held together with clips or rubber bands. Both sealed envelopes containing the Bidder Information and Form of Proposal must have the following information clearly printed or typed on the front lower left hand corner of each envelope.
ENVELOPE NO. 1:
“ENVELOPE NO. 1
Bid on Town of Mill Creek Water Treatment Sediment Tank Replacement Project to be submitted by 2:00 PM, L.P.T., on June 10, 2025.
Bidder Information: Submitted by: (insert name and address of bidder).”
ENVELOPE NO. 2:
“ENVELOPE NO. 2
Bid on Town of Mill Creek Water Treatment Sediment Tank Replacement Project to be submitted by 2:00 PM, L.P.T., on June 10, 2025.
Form of Proposal: Submitted by: (insert name and address of bidder).”
Envelope No. 1 will be opened first and the Bid Bond, Power of Attorney, Certificate of Compliance and other pertinent and required documents will be checked to make sure that all documents are in order. If the documents are found to be in order, Envelope No. 2 containing the Form of Proposal will then be opened and publicly read aloud. If the documents from Envelope No. 1 are not in order, Envelope No. 2 containing the Form of Proposal will not be opened and the bid will be considered non-responsive and will be returned to the Bidder.
The successful low bidder will be provided four (4) complete sets of plans and specifications at no additional cost after the contract has been signed. Any additional plans or specifications that are requested will be provided at a cost of seventy-five dollars ($75.00) for each set of plans and seventy-five dollars ($75.00) for each set of specifications. Payment by either cash or check must be made upon delivery.
A bidder may not withdraw his bid for a period of ninety (90) days after the date set for the opening of bids.
Bids shall be accompanied by a certified check or bid bond payable to Town of Mill Creek Municipal Water Department in an amount not less than five percent (5%) of the base bid.
A mandatory Pre-Bid Conference will be held at the Maxwell Community Center at 103 Hamill Road, Mill Creek, West Virginia 26280 on May 20, 2025 at 1:30 P.M.
Bids received after the scheduled closing time for the reception of bids will be returned unopened to the bidders.
Town of Mill Creek Municipal Water Department reserves the right to reject any and/or all bids.
Prospective Bidders are advised that the contract awarded under this bid is to be funded in whole or in part by the West Virginia Infrastructure and Jobs Development Council.
Bidders must comply with the President’s Executive Order Nos. 11246 and 11375, which prohibit discrimination in employment regarding race, creed, color, sex, or national origin. Bidders must comply with Title VI of the Civil Rights Act of 1964, the Anti-Kickback Act, Section 3 Segregated Facilities, Section 109 and the Contract Work Hours Standard Act.
Bidders must certify that they do not and will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed or national origin. Federal Law prohibits discrimination on the grounds of race, color, national origin, religion, age, handicap and sex in this project. Minority firms are particularly encouraged to participate.
Bidders must comply with the requirements and policies as outlined in EPA SAP Grant Contractor Cross Cutter Assurances Certification.
Bidders must comply with Disadvantaged Business Enterprise utilization or EPA Federal Regulation 40 CFR Part 33 – Procurement Under Assistance Agreements stated that loan recipients and Contractors must comply with the six affirmative steps as outlined on 33.240 and any other requirements of the state.
“NONDISCRIMINATION IN EMPLOYMENT”
“Bidders on this work will be required to comply with the President’s Executive Order No. 11246. The requirements for bidders and contractors under this order are explained in the specifications.”
Bidders are required to have West Virginia Contractor’s license per Section 21-11-11 of the West Virginia code.
TOWN OF MILL CREEK MUNICIPAL WATER DEPARTMENT
BY: Mr. Gary Coffman, Mayor
Town of Mill Creek Municipal Water Department
PO Box 128
135 Woody Simmons Drive
Mill Creek, West Virginia 26280
05/10/25, 05/17/25