ADVERTISEMENT FOR BIDS
HUTTONSVILLE PUBLIC SERVICE DISTRICT
RANDOLPH COUNTY, WEST VIRGINIA
WATER SYSTEM IMPROVEMENTS
EMERGENCY HIGH SERVICE LINE REPLACEMENT
General Notice
The Huttonsville Public Service District (Owner) is requesting Bids for the construction of the following Project:
Water System Improvements
Emergency High Service Line Replacement
Bids for the construction of the Project will be received at the Huttonsville/Mill Creek Volunteer Fire Department (located directly across the road from the Huttonsville PSD Office), 9884 Seneca Trail, Mill Creek, WV 26280, March 6th, 2024, at 11:00 am local prevailing time. At that time, the Bids received will be publicly opened and read.
The Project includes the following Work:
Emergency High Service Line Replacement
This project includes approximately 7,600 LF of 18″ PVC C900 DR 14 water line, connections to existing system, gate valves, miscellaneous surface restoration, and all other necessary appurtenances for a complete and in-place installation.
Any contract or contracts awarded under this advertisement for bids are expected to be funded in part by grants and loans from: the West Virginia Department of Environmental Protection State Revolving Fund. Neither the United States, the State of West Virginia nor any of their departments, agencies or employees are or will be a party to this invitation to bid or any resulting contract.
No bid may be withdrawn for a period of ninety (90) days after the time of the opening of bids.
Obtaining the Bidding Documents
The Bidding Documents may be examined at the following locations:
Ghosh Engineers, Inc. Huttonsville PSD
4710 Chimney Drive, Suite A 9877 Seneca Trail
Charleston, WV 25302 Mill Creek, WV 26280
Contractor’s Association of WV
2114 Kanawha Blvd., East
Charleston, WV 25311
Prospective Bidders may obtain the Bidding Documents at the Issuing Office (the office of Ghosh Engineers, Inc.) on Monday through Friday between the hours of 8:00 am to 4:00 pm. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including addenda, if any, obtained from sources other than the Issuing Office. All Bidders must be a registered holder of Bidding Documents with the Issuing Office.
Printed copies of the Bidding Documents may be obtained from the Issuing Office by paying a NON-REFUNDABLE payment of $150.00 for the Emergency High Service Line Replacement. The shipping cost for each request will be an additional $25.00.
Pre-bid Conference
A MANDATORY pre-bid conference for the Project will be held on February 15th, at 11:00 am (local prevailing time) at the Huttonsville/Mill Creek Volunteer Fire Department (located directly across the road from the Huttonsville PSD Office), 9884 Seneca Trail, Mill Creek, WV 26280. Bids will not be accepted from Bidders that do not attend the mandatory pre-bid conference.
Bid Security
A certified check made out to the Owner, or a Bid Bond executed by the Bidder and Bidder’s surety company approved by the Owner, in the amount equal to five percent (5%) of the bid, shall be submitted with each bid. No bid shall be waived or returned because the bidder failed to or cannot comply with any requirements as set forth in the Plans, Specifications, or any applicable statues of the United States, the State of West Virginia, and/or local ordinance.
Bidding Method
The Bid package must be submitted in two (2) envelopes. The envelopes must contain the following:
Envelope No. 1
a. Bid Bond
b. Certification of Non-Segregated Facilities
c. EEO Certification
d. Certification of Receipt of Addenda to Plans and Specifications
e. West Virginia Contractor’s License Number
f. Drug-Free Workplace Affidavit
g. Build America, Buy America Requirement
h. Disadvantaged Business Enterprise Certification
Envelope No. 2
i. Bid Form
Contractor’s License
All bidders are required to have a West Virginia Contractor’s License per Section Section 30-42-12 of the West Virginia Code.
West Virginia Alcohol and Drug Free Workplace Act
West Virginia Code 21-1D-5 provides that any solicitation for a public improvement construction contract requires that each vendor that submits a bid for the work to submit at the same time an affidavit of compliance with the bid. The enclosed Drug Free Workplace affidavit must be signed and submitted in the first envelope as evidence of the vendor’s compliance with the provisions of Article 1D, Chapter 21 of the West Virginia Code. Failure to submit the signed Drug Free Workplace affidavit in the first envelope shall result in disqualification of such bid.
Notice of Federal Wage Rates
Contractors are required to comply with all federal wage rates issued in accordance with the Davis Bacon Act. The contractor will be required to pay the federal wage rates appropriate for each worker classification.
Nondiscrimination In Employment
Bidders on this work will be required to comply with the President’s Executive Order No. 11246. The requirements for bidders and contractors under this order are explained in the specifications.
Suspension And Debarment
Recipient shall not entertain the use of businesses that are listed on the ‘System for Award Management (SAM)’ at www.sam.gov in accordance with 2 CFR Part 1532 and Subpart B and C of 2 CFR Part 180.
DBE Requirements
Each bidder must fully comply with the Disadvantaged Business Enterprises, and Affirmative Action requirements, as identified in the contract documents.
The Bidder agrees to make “good faith efforts” to subcontract a portion of the total value of the contract to Disadvantaged Business Enterprises. This shall be done in compliance with the six (6) affirmative steps as outlined in 40 CFR 33.240. Failure to demonstrate positive efforts to do so may lead to rejection of bids. For this program, the term “subcontract” includes all construction, service, and modification work contracted for by the bidder in the execution of the work under this contract.
Contractor’s Sales Tax Exemption
The Huttonsville Public Service District is exempt from West Virginia Sales Taxes and, by West Virginia Code Section 11-15-8d, can now extend this tax exemption to Contractors supplying goods on their behalf. The Contractor shall coordinate with the (Town/PSD) the filing of any and all applications to the State of West Virginia, exempting the purchase of the specified Goods from West Virginia Sales Tax and hereby agrees to include the savings from such sales tax exemption in its total base bid.
Build America, Buy America Requirement
P.L. 117-58, Infrastructure Investment and Jobs (IIJA) Act, 2021 (Act), includes a “Build America, Buy America (BABA)” requirement in Sections 70911 through 70917 that requires Clean Water State Revolving Loan Fund (CWSRF) and Drinking Water State Revolving Loan Fund (DWSRF) assistance recipients to use iron, steel, manufactured products, and construction materials that are produced in the United States for projects for the construction, alteration, maintenance, or repair of a public water system or treatment works.
Time of Completion
The Time of Completion for this Contract shall be 180 consecutive calendar days beginning with the Award of Contract and written Notice to Proceed. Liquidated damages for this project shall be assessed at $500.00 per day.
Instructions to Bidders.
For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.
The Huttonsville PSD reserves the right to reject all bids.
This Advertisement is issued by:
Owner: Huttonsville Public Service District
By: Mr. Gary Morgan
Title: Chairman
Date: February 5, 2024
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