REQUEST FOR
PROPOSALS FOR
ARCHITECTURAL/
ENGINEERING
SERVICES
The City of Moundsville, West Virginia, in conjunction with the Moundsville Water Board, the Moundsville Sanitary Board, and the Moundsville Stormwater Board is in the process of selecting a consultant to provide general architectural and engineering services as needed by the City. Scopes of work may include but shall not be limited to services related to streets, sidewalks, bridges, parks, water, stormwater, wastewater, buildings, brownfields, property, and other responsible areas of the City. Professional services may include the following items: consulting; planning; preliminary estimating; code review; study and report phase; engineering design; preparation of bidding and contract documents; participation in the solicitation and evaluation of bids; environmental assessments; surveying and mapping; preparation of all necessary permit applications; construction administration; and construction inspection. Procurement of said services shall be made in accordance with section 5G of the West Virginia State Code. Contracts may be awarded on a lump sum/fixed fee task order basis. The City of Moundsville, the Moundsville Water Board, the Moundsville Sanitary Board, and the Moundsville Stormwater Board all retain the right to procure engineering services for specific projects, over and above this potential agreement.
All firms interested in being considered for this project must submit five (5) copies of their proposal detailing technical expertise, qualifications, and related prior experience. Proposals must be submitted by 4:00 P.M. on Friday, April 16, 2021, to the following address: City of Moundsville, Attn: Rick Healy City Manager, 800 6th St, Moundsville, WV 26041.
The goal of the competitive process is to objectively select the firm which will provide the highest quality of service at a reasonable fee. Accordingly, technical qualifications and experience will be weighed heavily. A committee of representatives as determined by the City of Moundsville shall evaluate the statements of qualifications and performance data and other material submitted by interested firms and select a minimum of three firms which, in their opinion, are best qualified to perform the desired service. Interviews with each firm selected shall be conducted and the committee shall conduct discussions to evaluate the presented information. The committee shall then rank in order of preference no less than three professional firms deemed to be the most highly qualified to provide the services required and shall commence scope of services and price negotiations with the highest qualified professional firm for said services. Should the committee be unable to negotiate a satisfactory contract with the professional firm considered to be the most qualified, at a fee determined to be fair and reasonable, price negotiations with the firm of second choice shall commence. Failing accord with the second most qualified professional firm, the committee shall undertake negotiations with the third most qualified professional firm. Should the committee be unable to negotiate a satisfactory contract with any of the professional firms in order of their competence and qualifications, it shall continue negotiations in accordance with these procedures until an agreement is reached.
Attention is directed to the fact that any projects may be undertaken using various funding sources, including Federal and State funding sources, examples of which are: City Funds, Small Cities Block Grant Program (SCBG) from the U.S. Department of Housing and Urban Development through the State of West Virginia, USDA -Rural Utilities Service (RUS), the West Virginia Infrastructure and Jobs Development Council (IJDC), the United States Department of Commerce, Economic Development Administration (EDA), the Appalachian Regional Commission (ARC), and the West Virginia Department of Environmental Protection (DEP). All work shall be performed in accordance with the regulations issued by the federal funding source and the State of West Virginia pertaining thereto. The selected firm will be required, if applicable, to comply with Title VI of the Civil Rights Act of 1964, President’s Executive Order 11246, Section 109 of the Housing and Urban Development Act of 1974, Section 3 of the Housing and Urban Development Act of 1968, Conflict of Interest Statement, Access to Records provisions, and the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970. The selected firm must also fully comply with the Minority/ Women-Owned Business Enterprise and Affirmative Action requirements. If a portion of the project is subcontracted, then “positive efforts” must be made to subcontract to Minority/Women-Owned Businesses. This shall be done in compliance with the six (6) affirmative steps as outlined in 40 CFR 33.240. The City of Moundsville will afford full opportunity to minority business enterprises to respond to this request and will not discriminate against any interested firm or individual on the grounds of race, creed, color, sex, age, handicap or national origin in the awarding of this contract.
The City of Moundsville will conduct negotiations on an individual project basis following the hierarchy of rankings as determined during the selection process. The City of Moundsville reserves the right to accept or reject any and/or all proposals.
Rick Healy, City Manager
800 6th St
Moundsville, WV 26041
Int. April 5, 12, 2021